Administrative Assistant - Code Compliance

Town-of-Barnstabl; Hyannis (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

Town of Barnstable seeks an experienced administrative professional to support the Code Compliance Program within the Inspectional Services Department. The role involves handling legal documents, records, and communications with the public and town departments.

Ideal candidates will have an associate degree or equivalent experience, five years in municipal or regulatory settings, and knowledge of municipal processes including MUNIS.

Qualifications

• Associates Degree in business administration or related field or equivalent experience.
• More than five years' administrative experience in a legal, municipal, or regulatory setting.
• Paralegal certification highly desirable

Responsibilities

• Provide administrative support to the Code Compliance Program of the Inspectional Services Department.
• Assist inspectors with reports and documentation, and maintain accurate records.
• Communicate effectively with the public and town departments; handle multiple tasks and deadlines.

Skills

Administrative experience

Legal documentation

Customer service

Written communication

Education

Associate degree in business administration or related field

Tools

MUNIS software

Job description

Career Opportunities with Town of Barnstable

A great place to work.

Careers At Town of Barnstable

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Administrative, technical, and clerical support in supporting the daily operations of the Code Compliance Program of the Inspectional Services Department; all other duties as assigned.

Minimum Qualifications:

Associates Degree in business administration or related field; more than five years' administrative experience in a legal , municipal, or regulatory setting; or any equivalent combination of education and experience.

Paralegal certification highly desirable

Additional Qualifcations:

Strong understanding of legal documentation and municipal code compliance processes; Working knowledge of town departments, operations, relationships and authority.

Ability to deal effectively and courteously with the general public and town departments. Ability to maintain accurate records. Ability to work in a busy, fast-paced environment with multiple telephone and walk-up interruptions. Ability to work on multiple assignments and prioritize work. Ability to meet deadlines. Ability to exercise independent decision-making. Ability to communicate effectively both orally and in writing. Ability to learn specific weights and measures software to assist processing inspectors' reports.

Proficiency in the use of computers including database and spreadsheet data entry and word processing. Familiarity with the MUNIS system preferred. Excellent organizational and communication skills.