Administrative Assistant - Code Compliance

Barnstable; Northern (KY); Hybrid; USD 38,000 - 56,000; Full time

Job summary

Barnstable seeks an Administrative, technical, and clerical professional to support the Code Compliance Program in the Inspectional Services Department, handling daily operations and record keeping to aid inspections and reporting.

Qualifications: an Associates Degree in business or related field, or 5+ years of municipal administrative experience; paralegal certification is highly desirable, with strong writing and communication skills, and familiarity with municipal code, weights and measures

Qualifications

• Associates Degree in business administration or related field, or 5+ years of administrative experience in a legal, municipal, or regulatory setting.
• Paralegal certification is highly desirable.
• Strong understanding of legal documentation and municipal code compliance processes.

Responsibilities

• Administrative, technical, and clerical support for the Code Compliance Program in the Inspectional Services Department; support daily operations and record-keeping.
• Assist inspectors with reports and processing; maintain accurate records and respond to public inquiries as needed.
• Other duties as assigned.

Skills

Administrative experience

Legal documentation

Communication skills

Computer literacy

Education

Associates Degree in business administration or related field

Paralegal certification

Tools

MUNIS system

Database software

Spreadsheet software

Job description

Administrative, technical, and clerical support in supporting the daily operations of the Code Compliance Program of the Inspectional Services Department; all other duties as assigned.

Minimum Qualifications:

Associates Degree in business administration or related field; more than five years’ administrative experience in a legal , municipal, or regulatory setting; or any equivalent combination of education and experience.

Paralegal certification highly desirable

Additional Qualifcations:

Strong understanding of legal documentation and municipal code compliance processes; Working knowledge of town departments, operations, relationships and authority.

Ability to deal effectively and courteously with the general public and town departments. Ability to maintain accurate records. Ability to work in a busy, fast-paced environment with multiple telephone and walk-up interruptions. Ability to work on multiple assignments and prioritize work. Ability to meet deadlines. Ability to exercise independent decision-making. Ability to communicate effectively both orally and in writing. Ability to learn specific weights and measures software to assist processing inspectors’ reports.

Proficiency in the use of computers including database and spreadsheet data entry and word processing. Familiarity with the MUNIS system preferred. Excellent organizational and communication skills.