Administrative Assistant - Clinical Education & Events

Ocom Orlando College Of Osteopathic Medicine; United States; On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health care plan

401k/IRA

Life insurance

Paid time off

Disability insurance

Training & development

Supportive environment

Job summary

OCOM Orlando College Of Osteopathic Medicine is seeking an Administrative Assistant to support the Office for Clinical Education, coordinating meetings, preparing materials, and maintaining records. The role collaborates with the Associate Dean for Clinical Education and campus partners to ensure compliant, efficient processes and policy adherence.

The position emphasizes strong communication, organizational skills, and the ability to work independently or in a team, with some travel as needed

Qualifications

• An Associate or Bachelor's degree from an accredited college or university is required.
• Previous experience in customer service is preferred.
• Experience in a higher education or non-profit sector is preferred.
• Competency in use of Apple and Google products.
• Proficiency in Google Workspace (especially Gmail, Sheets, and Docs) and comfort working with digital calendars for scheduling.
• Excellent basic mathematical skills, calculations, data collection, graphs.
• Excellent personal communication skills, including writing, and speaking.
• Must be detail oriented, time sensitive, responsible, and self-motivated.

Responsibilities

• Coordinate and schedule meetings, including managing calendar invites and preparing supporting materials.
• Attend committee meetings to take accurate and timely minutes, distribute follow-ups, and track action items.
• Assist with the planning and execution of OCOM and departmental events, ensuring all logistics are organized and deadlines met.
• Maintain organized records of meetings, communications, and event details.
• Remain current on new campus offerings, policies, and procedures, communicating those effectively to inquiring students and affiliate institutions.
• Assist in completing all required OCOM-specific reporting to AACOM, COCA, Dean, and other departments at OCOM.
• Ensure that all Office for Clinical Educations standards, as well as all communications, adhere to COCA standards as well as the policies and procedures of OCOM.
• Strive for continuous improvement in OCOM medical student experiences and other OCOM events.
• Demonstrate excellent customer service skills with strong written and verbal communication abilities.
• Ability to work independently, as well as function effectively in a team and within a diverse group of people.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Perform detail-oriented work and function in a changing environment including researching new ways of accomplishing tasks, participating in training sessions, being a self-starter and team player, and willing to assist in other areas as needed.
• Uphold and abide by OCOM's policies and procedures, including, but not limited to, Title IX, HIPAA, and FERPA guidelines.
• Other duties as assigned and required by the department to function.
• May be asked to travel throughout Florida and nationwide as needed.

Skills

Communication skills

Detail oriented

Time management

Self-motivated

Teamwork

Education

Associate degree

Bachelor's degree

Tools

Google Workspace

Google Sheets

Google Docs

Apple products

Job description

OCOM Orlando College Of Osteopathic Medicine is seeking an Administrative Assistant to support the Office for Clinical Education, coordinating meetings, preparing materials, and maintaining records. The role collaborates with the Associate Dean for Clinical Education and campus partners to ensure compliant, efficient processes and policy adherence.

The position emphasizes strong communication, organizational skills, and the ability to work independently or in a team, with some travel as needed