Administrative Assistant - Cliff Lodge at Snowbird

Powdr-Corporation; Snowbird (UT); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Ski pass

Comp tickets

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

Snowbird is seeking an Administrative Assistant to support the Lodging Division at Cliff Lodge. Under the direction of Lodging leadership, you will assist with special projects, front desk coverage, vendor communications, meeting minutes, and office supply management.

The role requires strong communication, organization, ability to multi-task, and independence. Prior hotel/hospitality experience is preferred; a college degree is welcome.

Qualifications

• Excellent communication skills and ability to interact with guests and staff.
• Strong organizational skills with attention to detail and prioritization.
• Ability to multi-task and work independently when needed.

Responsibilities

• Provide administrative support for the Lodging Division and Cliff Lodge departments.
• Assist with special projects for Front Desk, Concierge, Valet, Spa, Maintenance and Housekeeping.
• Attend department and management meetings; prepare agendas and minutes.
• Order office supplies and manage hospitality amenities for events.
• Coordinate communications with management, vendors and guests as needed.
• Support the General Manager and leadership in their absence.

Skills

Communication skills

Organizational skills

Multi-tasking

Self-motivated

Hospitality awareness

Education

College degree in related field

Tools

Microsoft Office

Outlook

Excel

Job description

Snowbird is situated in the middle of the Wasatch Mountain Range and is not only home to awe-inspiring views and mighty terrain, it is also home to employees equally as remarkable. Snowbird is continually looking for the best, those who share a passion for these mountains and the outdoors. Snowbird is a unique resort with distinct summer and winter seasons and offers full-time, part-time and seasonal positions.TITLE: Administrative Assistant - LodgingLOCATION: Cliff Lodge at SnowbirdSTATUS: Full-Time, Year-Round, HourlySCHEDULE: Monday-Sunday 8 am to 4 pmMust be available to work 5 shifts based on business needs, including weekends and holidays.Shifts may vary from early morning to late evening depending on business levels .SUMMARYUnder the direction of the Director of Lodging , Cliff Lodge General Manager and Cliff Assistant General Manager, you will provide administrative support for the Lodging Division.WHAT YOU’LL DOAssists with a variety of special projects for all Cliff Lodge Departments including Front Desk, Concierge, Valet, Spa, Maintenance and Housekeeping.Expected to understand and sometimes work partial or full shifts at the Front Desk, Concierge, Bell Desk, Spa or Housekeeping depending upon business needs.Act as a central communication liaison during daily department meetings and management meetings.Organizing, filing, and keeping track of expenses.Corresponds with management and guests on an individual basis to resolve problems and concerns.Communicates with vendors and contractors on behalf of the Management Team.Prepares agendas and minutes for all meetings.Responsible for ordering all office supplies as well as amenities for hospitality functions.Maintains informational protocols, safety manuals and various policy needs for all Cliff Lodge Departments.Communicates with Marketing to fulfill all Cliff Lodge needs.Helps coordinate projects and billing for the Cliff Lodge.Assists Cliff Lodge Staff, where appropriate in the absence of the General Manager, Assistant General Manager and Lodging Director.WHAT YOU NEED TO GET THE JOB DONEExcellent communication skills: must be able to interact with guests and other employees in a pleasant manner and maintain good working relationships with others in all departments at Snowbird.Strong organizational skills with attention to detail. Must be able to prioritize workload and be efficient and fast, yet thorough.Able to multi-task.Self-motivated: must be able to work independently without direct supervisionOne year hotel/hospitality work experience preferred.College degree in related field preferred.Proficient in Microsoft Office, Outlook, and Excel.Must be at least 18 years of age.WORK SCHEDULE40-hour work week.Specific Shift: 8 am to 4:00 pm Monday through Sunday. Some evening shifts or mid-shifts depending upon business levels.WORKING CONDITIONSGeneral office environment, with foot travel around buildings and resort.Must be prepared to stay overnight, if necessary, on occasional times of road closures.Requires long periods of sitting.Requires long periods of computer work, using keyboard and mouse.WHY WORK HERESki pass and comp ticket benefitsDiscounts at Snowbird eateries, retail shops, mountain school, lodging and daycare for employeesAvailable medical, dental, vision and accident insurance – benefits are available based on position and are subject to change401kDiscounts with Powdr partnersFree transportation but availability not a guarantee: UTA Bus, Rideshare Vans, and Employee ShuttlesThis job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. We require all candidates that receive and accept employment offers to complete a background check before being hired and comply with our professional appearance, drug & alcohol, and employee conduct policies.Snowbird is proud to be an equal-opportunity employer. We do not stand for discrimination or harassment of any kind. Further, we stand for diversity of thought, background, race, sexual orientation, gender and belief. Whether you are looking for full-time, part-time, seasonal, multi-seasonal or year-round employment, Snowbird provides a dynamic and friendly environment with many great benefits and perks.If you are passionate about the outdoors, check out our open positions and apply online today!