Administrative Assistant, Child Welfare Services

State of Indiana; Indianapolis (IN); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Medical plan options

Wellness Rewards Program

Health Savings Account (HSA)

Pension plans

Paid leave & holidays

Education reimbursement

Life insurance

Employee assistance program

Public Service Loan Forgiveness

Free Parking

LinkedIn Learning access

Job summary

State of Indiana is seeking an Administrative Assistant for Child Welfare to provide high-level administrative support to the Deputy Director and Directors across Contracts, Prevention, Licensing, and Project Management. This onsite role requires exceptional professionalism, execution, and confidentiality in a fast-paced government environment.

Position is onsite at the Indiana Government Center in Indianapolis.

Qualifications

• Preferred experience supporting senior leadership in government or similar complex environments.
• Experience managing multiple executive calendars.
• Familiarity with DCS systems, policies, and workflows is a strong plus.
• Organization & Workflow Management with demonstrated prioritization and record-keeping.

Responsibilities

• Manage complex calendars for deputy directors and immediate reports, ensuring efficient scheduling and proactive prioritization.
• Coordinate meetings, prepare agendas, reserve spaces, and handle technology or virtual meeting setup.
• Draft, edit, and prepare correspondence, reports, and presentations with high accuracy and clarity.
• Track project timelines, deliverables, and follow-ups to support accountability across initiatives.

Skills

Administrative support

Calendar management

MS Office proficiency

Documentation & reporting

Professional communication

Discretion & confidentiality

Organizational skills

Education

High School Diploma or equivalent

4+ years administrative experience

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

State of Indiana is seeking an Administrative Assistant for Child Welfare to provide high-level administrative support to the Deputy Director and Directors across Contracts, Prevention, Licensing, and Project Management. This onsite role requires exceptional professionalism, execution, and confidentiality in a fast-paced government environment.

Position is onsite at the Indiana Government Center in Indianapolis.