Administrative Assistant - Chalk Bluff Energy Center

Invenergy, LLC; Heth (AR); On-site; USD 26,000 - 51,000; Full time

Job summary

Invenergy LLC's Chalk Bluff Energy Center seeks an Administrative Assistant to coordinate office services, payroll, purchasing, and records for four facilities. You will interpret policies, prepare financial reports, and assist with interviews and new-hire orientations.

Ideal candidates bring 2+ years of admin experience, strong MS Office skills, and a collaborative team mindset. Position requires 40-hour weeks with potential overtime.

Qualifications

• Education: high school degree or equivalent.
• 2+ years of administrative assistant experience or relevant work experience.
• Proficient in MS Office.
• Excellent communication, networking, computer skills.
• Ability to maintain positive working relationships and to work as part of a team.
• Able to work 40 hours per week with the possibility of overtime as needed.
• Eligible to work in the United States without the need for employer visa sponsorship now or in the future.
• Preferred: Oracle or SAP experience.

Responsibilities

• Coordinate and implement office services such as payroll, purchasing, records control, projects and budget accounting operations.
• Assist with invoice distribution, purchase orders and coding.
• Analyze operating practices and record keeping systems, forms control, office layout, personnel requirements, creating new systems or revising procedures.
• Interpret and communicate operating policies.
• Coordinate collection and preparation of financial and operations reports.
• Participate in interview of job applicants and conduct orientations of new employees as needed.
• Locate and compile information and format reports, graphs, tables, records and other sources of information.
• Assemble and categorize facts and figures for written computation and calculations.
• Assist with special events planning.
• Operate basic office software and tools.
• Provide administrative support at other project sites.

Skills

Communication

Networking

Teamwork

Attention to detail

Education

High school diploma

Tools

MS Office

Oracle

SAP

Job description

Invenergy is North America’s largest privately held developer, owner, and operator of power infrastructure. With 25 years of trusted execution, we deliver reliable, affordable energy through a diverse portfolio that includes natural gas, solar, land-based wind, energy storage, transmission, and domestic manufacturing. Headquartered in Chicago, we develop, own, and operate large scale projects that power communities and support the energy future.

This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.

Position Overview

As an Administrative Assistant at Chalk Bluff Energy Center, you will coordinate office services such as purchasing, payroll, records control, and other administrative activities for 4 Operating facilities: Chalk Bluff, Long Lake, Redfield, and Yum Yum. Successful candidates will be self-starters who can interpret operating policies and exercise independent judgment in the resolution of administrative problems.

Responsibilities

• Coordinate and implement office services such as payroll, purchasing, records control, projects and budget accounting operations
• Assist with invoice distribution, purchase orders and coding
• Analyze unit operating practices such as record keeping systems, forms control, office layout, personnel requirements, creating new systems or revising established procedures
• Interpret and communicate operating policies
• Coordinate collection and preparation of financial and operations reports
• Participate in interview of job applicants and conduct orientations of new employees as needed
• Locate and compile information and format reports, graphs, tables, records and other sources of information
• Assemble and categorize facts and figures for written computation and calculations
• Assist with special events planning
• Operate personal computer to access e-mail, electronic calendars, and other basic office support software
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
• Other duties as assigned
• Provide administrative support at other project sites

Requirements

• Education high school degree or equivalent
• 2 + years of administrative assistant experience or relevant work experience
• Proficient in MS Office
• Excellent communication, networking, computer skills
• Ability to maintain positive working relationships and to work as part of a team
• Able to work 40 hours per week with the possibility of overtime as needed
• Eligible to work in the United States without the need for employer visa sponsorship now or in the future

Preferred Requirements Oracle or SAP experience preferred but not required.

Experience in using computer and computer programs daily.

Base Pay $19.00 - $37.08 USD Hourly bonus: 10%

The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate’s experience, education and skills. In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance.

Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, profit sharing, paid time off, etc.

• medical, dental and vision insurance, 401k, profit sharing, paid time off, etc.