Administrative Assistant → Catering Sales & Event Coordinator

Harvest Hospitality Group; Montgomery Township (NJ); On-site; USD 44,000 - 55,000; Full time

Job summary

Harvest Hospitality Group is seeking an organized Administrative Assistant with a clear path toward Catering Sales and Event Coordination. You will learn the hospitality and catering business from the ground up, starting with daily administrative tasks and gradually taking on client communication, proposals, sales, and event planning.

The role grows as knowledge and confidence build, ultimately managing events from inquiry to execution.

Qualifications

• Administrative and organizational support to catering/management teams.
• Answering phones, emails, and client inquiries.
• Maintaining calendars, schedules, files, and client information.
• Entering and updating information in the company systems.
• Preparing documents, proposals, invoices, and other materials.
• Assisting with catering orders and event paperwork.
• Helping organize menus, pricing, contracts, and event details.
• Communicating with vendors, staff, and clients as needed.

Responsibilities

• Provide administrative support to the catering and management teams.
• Answer phones, emails, and client inquiries.
• Maintain calendars, schedules, files, and client information.
• Enter and update information in company systems.
• Prepare documents, proposals, invoices, and other materials.
• Assist with catering orders and event paperwork.
• Help organize menus, pricing, contracts, and event details.
• Communicate with vendors, staff, and clients as needed.

Job description

Job Description

Job Description

We are looking for an organized, personable, motivated individual to join our team as an Administrative Assistant with a clear path toward Catering Sales and Event Coordination .

This is an opportunity for someone who wants to learn the hospitality and catering business from the ground up. You will initially work closely with our team on administrative, organizational, and day-to-day operational responsibilities while learning how our catering business works.

As you gain knowledge, confidence, and experience, the role will evolve. You will gradually take on responsibilities involving client communication, catering proposals, sales, event planning, vendor coordination, and ultimately managing events from the initial inquiry through execution.

We are not simply looking for someone to answer phones and file paperwork. We are looking for someone who wants to learn the business, grow with the company, and build a career in catering and events.

The Growth Path

The ideal candidate will progress through the following stages:

Stage 1 — Administrative Assistant
Learn our systems, clients, menus, pricing, scheduling, and day-to-day operations while becoming an integral part of the team.

Stage 2 — Catering Sales Assistant
Begin communicating directly with prospective and existing clients, preparing proposals, following up on inquiries, and assisting with the sales process.

Stage 3 — Catering Sales & Event Coordinator
Take ownership of client relationships, develop proposals, coordinate event details, work with vendors and staff, and help ensure each event is successfully executed.

Stage 4 — Event & Catering Professional
Ultimately, the goal is for you to confidently manage catering opportunities and events from the initial client inquiry through final execution.

Initial Responsibilities

During the first phase of the position, responsibilities may include:

• Providing administrative and organizational support to the catering and management team
• Answering phones, emails, and client inquiries
• Maintaining calendars, schedules, files, and client information
• Entering and updating information in company systems
• Preparing documents, proposals, invoices, and other materials
• Assisting with catering orders and event paperwork
• Helping organize menus, pricing, contracts, and event details
• Communicating with vendors, staff, and clients as needed
• Ass