Administrative Assistant – Capital Projects General Services

City of Houston; Houston (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

City of Houston is seeking an Administrative Assistant in the General Services Department, Security Management division, located at 611 Walker, 3rd Floor Annex. The role operates Monday–Friday, 7am–4pm, with duties including records management, budgeting support, and invoicing tasks.

The ideal candidate will have a Bachelor's degree and at least one year of administrative experience, with strong organizational and communication abilities.

Qualifications

• Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
• One-year administrative experience required; substitutions permitted year-for-year.
• Strong organizational and communication skills.

Responsibilities

• Manage office records retention and documentation.
• Monitor budgets and identify cost savings opportunities.
• Schedule meetings, prepare agendas, take minutes, manage training calendars, and maintain training files.
• Order office supplies and maintain inventory.
• Process invoices and purchase orders for payment.
• Handle confidential information and assist with special projects.

Skills

SAP Experience

Invoice Processing

Data Entry

Data Collection

Education

Bachelor's degree

Job description

City of Houston is seeking an Administrative Assistant in the General Services Department, Security Management division, located at 611 Walker, 3rd Floor Annex. The role operates Monday–Friday, 7am–4pm, with duties including records management, budgeting support, and invoicing tasks.

The ideal candidate will have a Bachelor's degree and at least one year of administrative experience, with strong organizational and communication abilities.