Administrative Assistant - Built Environment Solutions

Rimkus Consulting Group; Tampa (FL); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k)

Life Insurance

Paid Time Off

Diversity & Inclusion

Job summary

Rimkus Consulting Group invites applications for an Administrative Assistant within the Built Environment Solutions group. The role supports the office team with clerical and administrative tasks to help keep projects running smoothly.

You will handle matter inputs, maintain files, coordinate with consultants, assist with invoicing, and support daily operations. Rimkus offers a comprehensive benefits package and opportunities for professional growth.

Qualifications

• Associate degree or higher desirable.
• 3+ years of administrative experience.
• Excellent business writing, editing, and proofreading skills.

Responsibilities

• Receives incoming assignments and inputs into company system with accuracy and efficiency.
• Tracks matter statuses and communicates with Conflict Check team, proposal writers, and consultants as needed.
• Maintains matter-related and general office files per directives.
• Coordinates with consultants to meet monthly deadlines and client expectations for proformas and documentation.
• Ensures accuracy of client invoices and timely distribution of invoices and supporting docs.
• Oversees matter-related item storage and organization.
• Performs general office administration tasks and provides backup support for PTO periods.
• Attends monthly administrative conference calls and supports regional management.

Skills

Corporate operations

Stakeholder communication

Writing & editing

MS Word

Outlook

Excel

PowerPoint

Teams

SharePoint

Interpersonal skills

Education

Associate degree or higher

Tools

MS Word

Outlook

Excel

PowerPoint

Teams

SharePoint

Job description

Rimkus Consulting Group invites applications for an Administrative Assistant within the Built Environment Solutions group. The role supports the office team with clerical and administrative tasks to help keep projects running smoothly.

You will handle matter inputs, maintain files, coordinate with consultants, assist with invoicing, and support daily operations. Rimkus offers a comprehensive benefits package and opportunities for professional growth.