Admin Assistant, Built Environment Solutions

Rimkus; Tampa (FL); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401(k), IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick &

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Training & Development

Job summary

Rimkus is seeking an Administrative Assistant for the Built Environment Solutions group. The role supports the district with clerical duties, including file management, invoicing, and logistics, under supervision.

Strong writing, organization, and interpersonal skills are essential. Responsibilities include entering assignments, tracking matters with teams, and coordinating with consultants to meet deadlines.

Qualifications

• Associate degree or higher is preferred.
• 3+ years of administrative experience.
• Ability to understand corporate operations and procedures.
• Excellent business writing, editing, and proofreading skills.
• Proficient with MS Word, Outlook, Excel, PowerPoint, Teams and SharePoint.

Responsibilities

• Input assignments into the company system accurately and timely.
• Track matter openings and coordinate with Conflict Check team, proposal writers, and consultants.
• Maintain matter files and ensure proper document storage.
• Process proformas and coordinate with consultants to meet deadlines.
• Ensure accurate client invoices and timely sending of invoices.
• Answer phones and route messages; support regional managers and office staff.
• Proofread and distribute outgoing documents with quality control.
• Coordinate purchasing of office supplies and equipment.
• Attend monthly administrative conference calls.

Skills

Business writing

Communication skills

Attention to detail

Analytical skills

Confidential information handling

Interpersonal skills

Time management

Prioritization

Education

Associate degree or higher

Tools

MS Word

Outlook

Excel

PowerPoint

Teams

SharePoint

Job description

Rimkus is seeking an Administrative Assistant for the Built Environment Solutions group. The role supports the district with clerical duties, including file management, invoicing, and logistics, under supervision.

Strong writing, organization, and interpersonal skills are essential. Responsibilities include entering assignments, tracking matters with teams, and coordinating with consultants to meet deadlines.