Administrative Assistant, Biology/Chemistry/Physics

Essex County College; Newark (NJ); On-site; USD 38,000 - 42,000; Full time

Job summary

Essex County College's Human Resources Department is seeking an Administrative Assistant for the Biology, Chemistry and Physics division. The role reports to the Chairperson and supports division office functions, with a starting salary of $38,000 to $42,000 plus comprehensive benefits.

Benefits include health, dental, vision coverage, paid vacation, sick leave, holidays, pension plans, tuition waiver programs, and opportunities for professional growth.

Qualifications

• Working knowledge of computer software, preferably Microsoft Office Suite.
• Demonstrated knowledge of English grammar and punctuation.
• Ability to work under pressure, prioritize assignments and exercise good judgment.
• Excellent interpersonal skills.
• Ability to communicate effectively, orally and in writing.
• Ability to work in a multi-cultural environment.

Responsibilities

• Handle routine office functions including visitor intake, telephone coverage, ordering supplies and inquiries referrals.
• Assist with data processing, record maintenance and Banner system tasks.
• Complete moderately complex word-processing and transcription duties.
• Independently compose memoranda, correspondence, and other communications.
• Address students' inquiries and provide problem resolution.
• Process personnel action requests, purchase orders, and related documents.
• Coordinate workshops and activities with other college areas.
• Maintain confidential staff and student records.
• Prepare routine and ancillary reports as required.
• Support workshops and special activities.

Skills

Excellent interpersonal skills

Ability to communicate effectively

Ability to work under pressure

Education

Associate's Degree

Associate's degree in Business Administration or related area

Tools

Microsoft Office Suite

Job description

Essex County College's Human Resources Department is seeking an Administrative Assistant for the Biology, Chemistry and Physics division. The role reports to the Chairperson and supports division office functions, with a starting salary of $38,000 to $42,000 plus comprehensive benefits.

Benefits include health, dental, vision coverage, paid vacation, sick leave, holidays, pension plans, tuition waiver programs, and opportunities for professional growth.