Administrative Assistant (Part-Time) | St. Mary Catholic Church, Americus

Catholic Diocese of Savannah; Americus (GA); On-site; USD 17,000 - 24,000; Part time

Job summary

St. Mary Catholic Church in Americus is seeking a part-time Administrative Assistant to support daily parish operations.

The role reports to the Pastor and collaborates with the parish accountant and Director of Religious Education. The ideal candidate will be bilingual in English and Spanish and possess strong organizational and communication skills, with a welcoming, service-oriented approach for parishioners and visitors.

Qualifications

• Bilingual in English and Spanish required.
• Strong organizational, communication, and computer skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Collaborative work with parish staff, volunteers, and parishioners.

Responsibilities

• Answer and direct phone calls; greet parishioners and visitors.
• Translate documents and serve as interpreter for Spanish-speaking parishioners.
• Prepare, edit, publish, and distribute the parish bulletin; update website.
• Maintain office supplies and manage calendar and parish facilities.
• Provide administrative support to the Pastor and volunteers.

Skills

Bilingual English/Spanish

Organizational skills

Communication skills

Computer skills

Tools

OSV software

Job description

Administrative Assistant (Part-Time) | St. Mary Catholic Church, Americus

Americus

St. Mary Catholic Church is seeking a part-time Administrative Assistant to support the daily operations of the parish. This position reports directly to the Pastor/Parochial Administrator and works collaboratively with the parish accountant and Director of Religious Education. The ideal candidate will possess strong organizational and communication skills, be bilingual in English and Spanish, and demonstrate a welcoming and service-oriented approach when interacting with parishioners and visitors.

Schedule: Part-time, 20 hours per week (Tentatively Tuesday through Friday, 9:30 a.m. to 2:30 p.m.)

Compensation: Starting at $15.00 per hour

Essential Duties and Responsibilities

Reception and Hospitality

• Answer and direct phone calls and respond to voicemail messages.
• Welcome parishioners and visitors, assisting them with inquiries and connecting them with the appropriate staff, ministries, or services.
• Foster a welcoming environment for all members of the parish community, including both English-speaking and Hispanic parishioners.

Communication and Parish Outreach

• Translate parish documents and sacramental records between English and Spanish as needed.
• Serve as an interpreter for the Pastor when meeting with Spanish-speaking parishioners.
• the Pastor in developing and communicating the parish calendar and upcoming events.
• Prepare, edit, publish, and distribute the weekly parish bulletin, including posting content on the parish website.
• Maintain and update the parish website and social media platforms.

Administrative and Office Support

• Maintain inventory of office and church supplies; order materials and equipment as necessary.
• Coordinate maintenance contracts for parish equipment and grounds.
• Manage parish contribution envelopes through OSV, including scheduling and records maintenance.
• Provide administrative and secretarial support to the Pastor and parish volunteers.
• Prepare correspondence, process incoming and outgoing mail, and perform general office duties.
• Maintain parish sacramental records.
• Schedule and maintain Mass intention records.
• Manage the parish calendar and coordinate the use of parish facilities.

Planning

Assist with parish event planning and coordination in consultation with the Pastor, parish staff, and ministry leaders.

• Oversee parish compliance with the Diocese's Safe Environment Program and the Protecting God's Children initiative.
• Ensure volunteers and employees complete required VIRTUS training and maintain current Code of Conduct documentation.
• Coordinate with ministry leaders to maintain accurate volunteer and compliance records.
• Ensure background checks are completed and maintain related records.

Other Duties

Perform other duties as assigned by the Pastor.

Qualifications

• Proficiency in both English and Spanish (required).
• Strong organizational, communication, and computer skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work collaboratively with parish staff, volunteers, and parishioners.
• Commitment to supporting the mission and values of the Catholic Church.

NOTE:

VIRTUS training and a criminal background check are required for hiring at parishes and the Diocese of Savannah.