Administrative Associate/Operations Admin

Celltheon Corporation; Union City (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

A biotechnology company in the San Francisco Bay Area is seeking a motivated Administrative Associate to support their executive team. This role involves overseeing inventory management, managing accounts receivable, and preparing outgoing materials. Candidates should have a Bachelor's degree in a related field and 3-4 years of industry experience. Strong organizational skills and attention to detail are essential for ensuring smooth lab operations. The position is based onsite with a 6-month temporary contract.

Qualifications

• 3-4 years of industry experience.
• Familiarity with procurement and accounting procedures.
• Experience with shipping procedures.
• Strong attention to detail, organizational skills, and multi-tasking.
• Team player with excellent communication skills.

Responsibilities

• Oversee inventory management and prepare purchase orders.
• Manage accounts receivable duties using invoice software.
• Lead front of house operations including timesheets and office supplies.
• Prepare outgoing materials including labels and shipping documents.
• Operate as point of contact for repair and preventative services.
• Collaborate with cross-functional teams to ensure uninterrupted operations.

Skills

Attention to detail

Organizational skills

Multi-tasking

Communication skills

Team player

Education

Bachelor’s degree in Biotechnology, Biochemistry, Bioprocessing, or related field

Tools

Invoice software

Shipping procedures

Job description

Administrative Associate/Operations Admin

San Francisco Bay Area | 6 month temporary contract | Onsite

Join Celltheon and help develop the next generation of biologics

Celltheon is seeking a motivated, detail-oriented admin to join our executive team.

In this administrative role, you will lead order processing company-wide to assist department leads acquire supplies for smooth lab operations. In addition, you will assist the CFO by being the accounts receivable contact for invoice processing. Finally, you will support the VP of operations by handling outgoing material shipments.

Key Responsibilities

• Oversee inventory management to make sure supplies are ordered in a timely manner. Prepare purchase orders, track order timelines, and receive inventory.
• Utilize invoice software to manage accounts receivable duties.
• Lead front of house operations including timesheets, PTO requests, and ordering office/ kitchen supplies.
• Prepare outgoing materials including labels, shipping documents, and packing.
• As needed, operate as point of contact for repair and preventative services.
• Work collaboratively with cross-functional teams to ensure operations are uninterrupted.

What We’re Looking For

• Bachelor’s degree in Biotechnology, Biochemistry, Bioprocessing, or related field plus 3-4 years industry experience.
• Familiarity with procurement and accounting procedures.
• Experience with shipping procedures
• Strong attention to detail, organizational skills, and multi-tasking
• Team player with excellent communication skills

About Celltheon

Celltheon Corporation is a biotechnology company in the San Francisco Bay Area specializing in advanced expression technologies.

Our proprietary platforms — OmniCHO™ for transient expression, Goldilocks™ Transposase for stable cell line development, and SUPER CELL™ CHOK1 for difficult-to-express proteins — deliver high titers, exceptional quality, and rapid timelines.

We provide end-to-end solutions from molecular design through manufacturing-scale processes, including full bioconjugation services for ADCs.

• At Celltheon, you’ll work in a collaborative, fast-paced environment where creativity is encouraged, challenges are welcomed, and your contributions make an immediate impact.