Administrative Assistant - Beachwood

Saw,-Inc.; Beachwood (OH); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Signing bonus

Increment after 90 days

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid time off

Holiday pay

403-B match

Paid training

Job summary

Saw,-Inc. in Beachwood, OH is seeking a reliable Administrative Assistant to support daily office operations in a fast-paced environment. The role involves answering phones, greeting visitors, drafting documents, managing filing systems, and coordinating schedules.

The ideal candidate has a high school diploma or equivalent, proficiency with Word, Excel, and Outlook, strong communication, and the ability to multitask. Hours are 7:15 a.m.

Qualifications

• High school diploma or equivalent required; associate's degree or administrative training preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) required.
• Strong communication skills and ability to interact professionally with a diverse group of people.
• Organized, dependable, and able to manage multiple tasks simultaneously.
• Previous office experience preferred.

Responsibilities

• Answer and direct telephone calls, screen for staff, and relay messages. Respond to general inquiries from staff, parents/guardians, and the public.
• Greet visitors, ensure proper sign-in, and direct them appropriately.
• Create and edit documents, spreadsheets, and emails using Microsoft Word, Excel, and Outlook.
• Operate and troubleshoot common office equipment such as copiers, scanners, and fax machines.
• Enter and maintain accurate data in organizational systems and databases.
• Organize and maintain both digital and paper filing systems.
• Sort and distribute incoming mail; receive and sign for deliveries.
• Maintain the conference room schedule and related logs.
• Monitor office supply inventory and submit timely purchase requests.
• Provide basic assistance and training to staff on office tools and software.
• Support the office and organization through additional duties as assigned.

Skills

Communication skills

Organization

Multitasking

Professional interaction

Education

High school diploma or equivalent

Associate's degree or administrative training preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are seeking a reliable and detail-oriented Administrative Assistant to join our team. The ideal candidate is professional, organized, and capable of supporting daily office operations in a fast-paced environment. This is a great opportunity for someone who enjoys helping others and keeping things running smoothly behind the scenes.

Key Responsibilities:

• Answer and direct telephone calls, screen for staff, and relay messages. Respond to general inquiries from staff, parents/guardians, and the public.
• Greet visitors, ensure proper sign-in, and direct them appropriately.
• Create and edit documents, spreadsheets, and emails using Microsoft Word, Excel, and Outlook.
• Operate and troubleshoot common office equipment such as copiers, scanners, and fax machines.
• Enter and maintain accurate data in organizational systems and databases.
• Organize and maintain both digital and paper filing systems.
• Sort and distribute incoming mail; receive and sign for deliveries.
• Maintain the conference room schedule and related logs.
• Monitor office supply inventory and submit timely purchase requests.
• Provide basic assistance and training to staff on office tools and software.
• Support the office and organization through additional duties as assigned.

Qualifications:

• High school diploma or equivalent required; associate's degree or administrative training preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) required.
• Strong communication skills and ability to interact professionally with a diverse group of people.
• Organized, dependable, and able to manage multiple tasks simultaneously.
• Previous office experience preferred.

Benefits Offered:

• $1,200 Signing bonus
• Pay increase after 90 days
• Medical, dental and vision insurance available
• Life Insurance (company sponsored)
• Paid Time Off and Holiday pay
• 403-B with 3% match
• Paid training

Hours of Work:

7:15 a.m. - 2:45 p.m., Monday - Friday