Administrative Assistant, Automotive

DSV - Global Transport and Logistics; Itasca (IL); On-site; USD 28,585 - 38,228; Full time

Job summary

DSV - Global Transport and Logistics in Itasca is looking for an Administrative Assistant to support daily office operations. The role involves multi-tasking, excellent communication, and detail-oriented tasks such as report generation, meeting coordination, and maintaining office supplies.

Candidates should possess an Associate's degree in Business Administration and 2-3 years of clerical experience, with proficiency in Microsoft applications crucial. The position offers a competitive hourly wage ranging from $20.75 to $27.75, based on experience and qualifications.

Qualifications

• 2-3 years of clerical, secretarial, or office experience.
• Data entry experience.
• Working knowledge of general office equipment.

Responsibilities

• Handle office tasks like generating reports and presentations.
• Transcribe meeting minutes and follow up on actions.
• Maintain and update SOPs and working instructions.
• Check invoices and follow up on outstanding payments.
• Make travel arrangements.
• Organize meeting schedules.

Skills

Excellent organization and computer skills

Attention to detail

Proficient in Microsoft applications

Excellent written and verbal communication skills

Education

Associate's degree in Business Administration preferred

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

Job Title: Administrative Assistant, Automotive

Location: USA - Itasca, N Arlington Heights Rd, Itasca, IL

Division: Air & Sea

Type: Full Time

Summary

The Administrative Assistant will oversee daily duties within the office and the team. We are looking for a master multi‑tasker with good communication skills, attention to detail, and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and email, and assisting with any duties needed around the office.

Duties and Responsibilities

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
• Transcribe minutes from meetings/conference calls into actions and follow up for completion or escalations accordingly
• Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore.
• Check invoice portal and maintain follow ups on outstanding invoices with operators
• Make travel arrangements, such as booking flights, cars, and making hotel/restaurant reservations
• Follow up on meeting tasks and completion
• Vendor management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team
• Organize and prepare meeting schedules for various departments

Educational Background / Work Experience

• Associate's degree in Business Administration preferred.
• 2-3 years of clerical, secretarial, or office experience
• Data entry experience
• Working knowledge of general office equipment

Skills & Competencies

• Excellent organization and computer skills
• Attention to detail
• Desire to be proactive and create a positive experience for others
• The ability to work to deadlines, frequent changes and new priorities is key to this role. As well as possessing good communications skills, and ability to work in a team environment
• Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred.
• Excellent written and verbal communication skills
• Able to complete complex administrative tasks with minimal supervision
• Comfortable with routinely shifting demands
• High degree of attention to detail

Physical And/or Mental Requirements / Working Conditions

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear. The employee uses computer and telephone equipment. The vision requirements of this job include close vision and distance vision.

At Will Employment

DSV Air & Sea Inc. employees are hired for an undefined period of time as “at will” employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.

Compensation and Benefits

For this position, the expected base pay range is $20.75 to $27.75 per hour. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

Equal Employment Opportunity Statement

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [e-mail]. DSV reserves the right to defer or close a vacancy at any time.