Administrative Assistant (Audio Book Production)

Hendrickson Publishers; Carol Stream, Northern (IL, KY); On-site; USD 29,000 - 34,000; Full time

Job summary

Tyndale is seeking an organized, detail-oriented Digital Sales & Production support professional to own the audio production database and coordinate across publishing, sales, and production teams.

You'll manage manuscripts, narrators, and release dates, while assisting with eBook pricing and seasonal promotions. A bachelor’s degree and strong Excel skills are required; familiarity with Asana, Monday.com, or HubSpot helps.

Qualifications

• Bachelor's degree in business, communications, publishing, or related field.
• Strong MS Excel skills and comfort with detailed spreadsheets and functions.
• Experience with project management or CRM software is a plus.
• Excellent organizational skills and ability to juggle priorities and deadlines.
• Clear, professional communication across teams and channels.
• Willingness to learn in a newer role within a growing business.
• Interest in audiobooks/digital publishing and alignment with our faith.

Responsibilities

• Own the audio production database and keep deadlines, narrators, and release dates accurate.
• Connect with publishing and product teams; gather details and files to keep projects on schedule.
• Procure manuscript PDFs and materials for recording sessions; prep seasonal spreadsheets.
• Set up and verify promotional pricing; track repricing data and pricing projects in Excel.
• Support sales by coordinating frontlist/backlist priorities and participating in select presentations.
• Document processes, flag bottlenecks, and help improve workflows across publishing, sales, and production.

Skills

Excel

Organizational skills

Communication

Project management

Attention to detail

Flexibility

Faith alignment

Education

Bachelor's degree in business/communications/publishing

Tools

Asana

Monday.com

HubSpot

Job description

Description

For more than 60 years, Tyndale has helped readers discover the life-giving truths of God's Word. Today we're one of the largest independently owned Christian publishers in the world. Though our business has grown, our mission remains the same: to open God's Word to as many as possible in language they can relate to and understand.

Digital Sales and Production is a small, tight-knit team that brings Tyndale's eBooks and audiobooks to the readers and listeners who find us online. We span both sides of the business — sales and production — which means you'll work alongside people with different strengths, different vista points, and a shared commitment to getting it right. We're collaborative by design: we share the work, share the credit, and genuinely enjoy building something together. Our audiobook program is still young, and there's real satisfaction in helping shape how it runs.

This is the role that keeps our audio and digital titles moving. You'll take ownership of the production database that tracks every audiobook in progress — manuscript due dates, narrators, release dates — and become the person the rest of the company comes to for a straight answer on where a project stands. Alongside that, you'll support the team across the wider digital business, from eBook pricing to seasonal sales planning. It's a detail-driven support role with visibility across publishing, sales, and production, and a strong starting point for someone building a career in publishing.

What You'll Do

• Own the audio production database: Take over and maintain the master tracking system for every audiobook in production (currently Asana, alongside Excel), keeping manuscript deadlines, narrator assignments, and release dates accurate so the whole team works from one reliable source of truth.
• Connect the teams: Serve as the day-to-day link between our team and Tyndale's publishing and product groups, gathering the details, deadlines, and files that keep audio and eBook projects on schedule — primarily by email, with regular Zoom and in-person touchpoints.
• Keep recordings on schedule: Procure manuscript PDFs and any supplemental files needed for recording sessions, and build the seasonal audio spreadsheet ahead of each new product presentation so nothing gets confirmed at the last minute.
• Support eBook pricing and promotions: Set up promotions in our internal publishing system, verify promotional pricing at digital retailers, and track repricing data and pricing projects in Excel so every title reaches readers at the right price at the right moment.
• Support the sales side of the business: Help the team plan and coordinate frontlist priorities, backlist promotions, and seasonal and channel opportunities; participate in select sales presentations to digital accounts; and pitch in on special projects across the team as they come up.
• Strengthen how we work: Keep title metadata clean, document processes as they take shape, and flag bottlenecks you spot — helping a newer, fast-changing part of the business get sharper over time.

Skills and Qualifications Needed

• Bachelor's degree in business, communications, publishing, or a related field
• Solid working knowledge of Excel — comfortable maintaining detailed spreadsheets and using functions like VLOOKUP, or eager to learn them quickly — plus proficiency across the Microsoft Office Suite
• Experience with project management or CRM software (Asana, Monday.com, HubSpot, or similar) is a plus
• Exceptional organizational skills and attention to detail, with the ability to juggle multiple priorities and meet deadlines
• Clear, professional communicator who can adapt to different working and communication styles across teams
• Flexible and comfortable learning as you go — this is a newer role in a newer part of the business, and priorities will evolve
• Genuine interest in audiobooks, eBooks, or digital publishing is a plus
• Personal alignment with and adherence to the Bible as God's Word, and agreement with our Statement of Faith

We want to hear more about you and why you are interested in Tyndale and this role, so we highly recommend including a cover letter.

Tyndale has been repeatedly certified as a Best Christian Workplace. Learn more about us and what we believe at www.tyndale.com/our-mission.

The hiring range for this position is $21 to $25 hourly. Actual offers will take into consideration the candidate’s education, experience, industry knowledge, technical skills, and other relevant factors. A summary of Tyndale’s comprehensive benefits is: https://www.tyndale.com/careers/.