Administrative Assistant, Animation Dept - Events & Ops

School of Visual Arts; New York, Northern (NY, KY); Hybrid; USD 40,000 - 45,000; Full time

Job summary

The School of Visual Arts in New York, NY seeks an Administrative Assistant to provide day-to-day support for the BFA Animation Department, handling front-line inquiries, records, inventory, and event logistics.

Working under theDirector of Operations, the role involves coordinating schedules, maintaining databases, and assisting with department projects to ensure smooth daily operations for students, faculty, staff, and visitors.

Qualifications

• Bachelor's degree or equivalent in administrative support, office operations, or related field.
• Proficiency in Google Workspace and Adobe Photoshop.
• Strong written and verbal communication with professionalism.
• Ability to manage databases, records, and inventories with accuracy.
• Excellent organizational and multitasking skills.

Responsibilities

• Administrative & Office Support: serve as initial contact, provide reception, support scheduling, filing, data entry, mailing, and shipping coordination.
• Databases & Information Management: update databases, mailing lists, alumni records, and reports.
• Event & Program Support: assist with events, registrations, materials, and communications.
• Communications & Outreach Support: assist with newsletters, social media, and announcements.

Skills

Google Workspace

Education

Bachelor's degree

Tools

Adobe Photoshop

Job description

The School of Visual Arts in New York, NY seeks an Administrative Assistant to provide day-to-day support for the BFA Animation Department, handling front-line inquiries, records, inventory, and event logistics.

Working under theDirector of Operations, the role involves coordinating schedules, maintaining databases, and assisting with department projects to ensure smooth daily operations for students, faculty, staff, and visitors.