Onsite Animation Dept Admin Coordinator

School-of-Visual-Arts-; New York (NY); On-site; USD 40,000 - 45,000; Full time

Job summary

School of Visual Arts in New York, NY seeks an Administrative Assistant to support the BFA Animation Department. You will handle front-line inquiries, scheduling, records, inventory, and event logistics, reporting to the Director of Operations.

This full-time, on-site role supports students, faculty, staff, and guests with professional service. The role emphasizes office operations, departmental branding, and collaboration across teams, with a focus on accuracy and timely responses in a dynamic

Qualifications

• Bachelor's degree or equivalent in administrative support or related field.
• Proficiency in Google Workspace and Adobe Photoshop.
• Strong written and verbal communication and diplomacy.
• Experience managing databases, lists, and records with accuracy.
• Ability to multitask and prioritize in a busy office.

Responsibilities

• Answer general inquiries and provide reception in person, by phone, and online.
• Support Director of Operations and staff with scheduling, filing, data entry, and mail handling.
• Maintain digital and physical records, inventory, and departmental materials.
• Coordinate staff meetings and assist with event logistics and communications.

Skills

Google Workspace

Adobe Photoshop

Communication

Organization

Education

Bachelor's degree

Tools

Adobe Creative Suite

Job description

School of Visual Arts in New York, NY seeks an Administrative Assistant to support the BFA Animation Department. You will handle front-line inquiries, scheduling, records, inventory, and event logistics, reporting to the Director of Operations.

This full-time, on-site role supports students, faculty, staff, and guests with professional service. The role emphasizes office operations, departmental branding, and collaboration across teams, with a focus on accuracy and timely responses in a dynamic