Administrative Assistant - Adults South

Seven Counties Services; Louisville (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Seven Counties Services is seeking a friendly front-desk administrator to greet clients, answer a multi-line switchboard, and forward calls to staff. You will verify client information, collect payments, and schedule appointments in a busy office environment.

The role requires accurate data entry in electronic systems, solid Microsoft Office skills, and clear written and verbal communication to support clinicians and operations.

Qualifications

• High School diploma or GED required; up to 18 months of business school preferred.
• 1–2 years of experience in an office setting performing clerical tasks.
• Working knowledge of Microsoft Office Suite.
• Strong oral and written communication skills.

Responsibilities

• Greet clients and visitors, answer calls, route messages.
• Enter client data into electronic information systems.
• Perform administrative tasks and data validation.
• Assist with daily deposit and cash reconciliation.
• Process lab results and medical information as needed.

Skills

Communication skills

Customer service

Data entry

Education

High School diploma or GED

Business school (up to 18 months)

Tools

Microsoft Office Suite

Job description

Job Description:

ESSENTIAL JOB FUNCTIONS

1. Performs such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; and meeting with client to review client intake form.
2. Enters various client data in electronic information system (e. g., client demographics, client eligibility information, client transfers, and enters other program-specific data (e. g., grants) in various databases.
3. Performs variety of administrative functions, data entry, validation.
4. Participates in daily deposit process, including daily deposit reconciliation.
5. Performs such medical treatment-related administrative functions as processing lab results.

EDUCATION

• High School diploma or GED required. Completion of up to 18 months’ business school, beyond high school preferred.

EXPERIENCE

• One-to-two years’ experience working in office setting and performing various clerical or administrative tasks.
• Working knowledge of Microsoft Office Suite.
• Strong oral and written communication skills.

PHYSICAL DEMANDS

• Position has no unusual physical demands; individual has discretion about walking, standing, etc.
• Position requires lifting up to 10 pounds, with occasional lifting of ledgers, medical records, or computer runs.
• Position may occasionally require walking or standing, stooping, or bending.
• Occasional exposure to office chemicals or continual use of a video display terminal.

Time Type: Full time

Seven Counties is the provider of choice for mental and behavior health services in and around the Louisville Metro. Over 1,400 employees work in 25+ locations throughout Bullitt, Henry, Jefferson, Oldham, Shelby, Spencer and Trimble counties; making sure that the 31,000 people we serve annually have the best chance of living their best lives.

At Seven Counties, we give our staff the opportunity to do what they do best with continued training, effective mentoring and competitive salaries and benefits. In an effort to protect our employees, clients and community, we require the COVID and Influenza vaccinations for all employees.