Administrative Assistant (Acute)

Kabafusion; Oklahoma City (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401k match

PTO & Holidays

Life insurance & short-term disability

Employee Assistance program (EAP)

Learning & Development programs

Travel, cell phone, clothing discounts

Job summary

KabaFusion is seeking an entry-level Administrative Assistant in Oklahoma City to perform clerical support, answer calls, greet visitors, and assist managers with multiple office tasks. This role emphasizes teamwork and accuracy in a fast-paced healthcare environment.

The position requires good communication, basic MS Office skills, and the ability to lift up to 30 lbs. Benefits are available from day one as part of a comprehensive package.

Qualifications

• Excellent verbal and written communication skills.
• Ability to multitask and solve problems effectively.
• Proficient in MS Office (Word, Excel) and Outlook.
• Interpersonal skills for professional internal/external interaction.
• Ability to lift up to 30 pounds.

Responsibilities

• Answers phone calls and directs to the appropriate department or person.
• Greets visitors and facilitates their visit to the right staff.
• Maintains office supplies and orders as needed.
• Organizes meetings, travel arrangements, and documentation.
• Assists with medical record-related tasks when required.
• Types letters, reports, and other documents.

Skills

Verbal communication

Written communication

Multitasking

Problem solving

Interpersonal skills

Physical ability

Education

High school diploma

Some college coursework

Tools

MS Office

Windows Outlook

Internet usage

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Oklahoma City - Oklahoma-TX Carrollton - IVEDCO, Oklahoma City, OK, US

Come join an exciting and innovative company that puts the “care” back in healthcare!

Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you’ve made a difference and improved someone’s life.

About us:

What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion.

JOB SUMMARY:

Performs administrative and clerical support in an assigned department. Provides assistance to department managers and staff in administrative areas. This is an entry level administrative role.

MAJOR DUTIES AND RESPONSIBILITIES:

1. Answers phone calls and directs them to appropriate department or person.
2. Greets visitors, ascertains nature of business, provides information or conducts visitors to the appropriate person.
3. Ensures that all office equipment is functional and orders any needed supplies.
4. Maintains the inventory of office supplies. Orders, obtains and distributes office supplies. Keeps supply area appropriately stocked.
5. Assists department managers and staff in handling multiple administrative functions and projects.
6. Copies and distributes staff reports as requested, as well as sorts and distributes mail, faxes, and other office materials as required.
7. Type letters, correspondence, reports and other documents as requested.
8. Assists the office staff as requested with special projects or tasks.
9. Maintains files and records for the office as requested.
10. Arranges meetings, conferences, and travel arrangements as requested.
11. May assist with medical record functions such as: patient admission packets, entering data in computer system, scanning of documents, filing of paperwork, off-site storage, etc.
12. Performs other related duties as directed by supervisor.

SKILLS AND ABILITIES:

• Excellent verbal and good written communication skills.
• Advanced level of multi-tasking and problem-solving skills.
• Moderate computer skills including MS Office (Word and Excel), Windows Outlook, and Internet.
• Moderate level of interpersonal skills to interact effectively and professionally with both internal and external customers.
• Ability to lift 30 pounds.
• General knowledge of modern office procedures, filing, telephone techniques and office equipment.

EDUCATION AND/OR EXPERIENCE:

• High school diploma or equivalent.
• Some college course work preferred.
• Minimum one-year experience in medical industry preferred.

• Benefits start on your 1 st day of employment
• 401k w 4% match – no waiting or vesting period
• PTO / Floating Holidays / Paid Holidays
• Company paid life insuranceand short-term disability
• Employee Assistance programs to help with mental health / wellness
• Learning & Development Programs
• Perks… includes discounts on travel, cell phone, clothing and more…

If, as an Administrative Assistant, you are looking for a career, not just a job, then come grow with us!