Nursing Administrative Assistant II PT 30+

Kabafusion; Albuquerque (NM); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Benefits start day 1

401k with 4% match

PTO / Holidays

Life insurance & short term disability

Job summary

KabaFusion in Albuquerque is seeking a part-time Administrative Assistant to support the Nursing Department and manager, ensuring efficient operation and accurate record-keeping.

You will handle scheduling, payroll inquiries, invoicing coordination, and clerical duties, with emphasis on communication and organization, to support daily patient care activities and regulatory compliance.

Qualifications

• High school diploma or GED required.
• Two years of office experience preferred, preferably in health care.
• Proficient with Microsoft Office and basic computer skills.

Responsibilities

• Supports administrative, clerical and office activities for the Nursing Department and/or manager to facilitate efficient operation.
• Maintains nursing daily schedules and enters visits into the Clinical Visit Log.
• Communicates updated schedules, nursing notes and patient status with teams and outside agencies.
• Handles invoicing-related tasks and tracks payroll inquiries as needed.
• Performs general clerical duties including photocopying and filing.

Skills

Communication

Basic arithmetic

Planning

Critical thinking

Teamwork

Education

High school diploma or GED

Associate's degree or higher preferred

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part Time 30+ Albuquerque - NM Albuquerque - IVEDCO, Albuquerque, NM, US

Come join an exciting and innovative company that puts the "care" back in healthcare!

At KabaFusion, our patients come from all walks of life and so do we. We hire GREAT people, period! Our culture celebrates and supports the differences that make us unique. Here, it doesn't matter what your role is, your hard work and dedication is not only recognized but celebrated. Join us and find out why this is the place to excel and do your best work.

About Us:

What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion.

JOB SUMMARY:

This position is responsible for supporting the administrative, clerical and office support activities for the Nursing Department and/or manager to facilitate the efficient operation of the organization.

MAJOR DUTIES AND RESPONSIBILITIES:

• Maintains nursing daily schedules as applicable and enters scheduled visits into Clinical Visit Log, updates as needed based on patient schedule changes.
• Reviews all completed nursing visits, completes/corrects in Clinical Visit Log and confirms for billing.
• Documents all active patient hospitalizations, calls hospitalized patients for status, informs pharmacy, nurses and sales teams of patient updates.
• Tracks and documents all POTs, faxes for signature and follows up as needed.
• Communicates all updated correspondence, infusion schedule changes and updated orders with outside agencies.
• Closely monitors overtime and mileage/travel overages in daily activity records to prevent overpayment.
• Tracks nursing notes to ensure timeliness and accuracy of medical records and reports delinquent clinical nursing notes to QA Coordinator.
• Responds to payroll inquiries and provides payroll breakdowns as needed
• Enters visits for the agency’s yearly state report (as applicable).
• Confirms and validates accuracy of nursing visit entries every month in CPR+ for the billing department.
• Assists department in handling multiple administrative functions and projects.
• Performs general clerical duties including photocopying.
• Sends and tracks all corrected, completed and confirmed invoicing to accounting for processing.
• Works as communication liaison between agencies and Kabafusion to follow up on invoice processing status as well as to reiterate protocol for timely submission.
• Performs other related duties as directed by supervisor.

SKILLS AND ABILITIES:

• Demonstrates excellent communication skills both written and verbal.
• Ability to perform basic arithmetic calculations.
• Ability to plan, organize and prioritize workload.
• Demonstrates good critical thinking and problem-solving skills.
• Flexible, adaptable and teamwork oriented.

EDUCATION AND/OR EXPERIENCE:

• A minimum of a high school diploma or GED required; college coursework or associate's degree or higher preferred.
• A minimum of two (2) years prior office experience is required, preferably within a health care environment.
• Prior working experience utilizing computer software, preferably Microsoft Office

What we offer:

• Competitive compensation
• Benefits start on your 1stday of employment
• 401k w 4% match - no waiting or vesting period
• PTO / Floating Holidays / Paid Holidays
• Company paid life insurance, short term disability
• Employee Assistance programs to help with mental health / wellness
• Learning & Development Programs
• Perks... includes discounts on travel, cell phone, clothing and more...

Join us and find out why this is the place to excel and do your best work.