Administrative Assistant

Kabafusion; Edison (NJ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Benefits start on day 1

401k with 4% match

PTO / holidays

Life insurance & short-term disability

Employee assistance program

Learning & development programs

Discount programs

Job summary

KabaFusion in Edison, NJ is hiring an Administrative Assistant to support the Specialty Intake Operations team. You will handle calls, data entry, file maintenance, and interdepartmental communication to keep daily operations running smoothly.

The role requires a high school diploma, at least one year of administrative experience, and proficient MS Office skills. You’ll join a fast-paced environment and contribute to patient care by ensuring accurate records and timely documentation.

Qualifications

• High school diploma or equivalent required; college coursework preferred.
• Minimum 1 year of administrative experience; healthcare experience preferred.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Excellent verbal, written, and interpersonal communication skills.

Responsibilities

• Answers phone calls and directs callers to the appropriate department.
• Handles medical record functions including patient admission packets and data entry.
• Assists with multiple administrative tasks and projects across departments.
• Distributes faxes and ensures proper routing to stakeholders.
• Types letters, reports, and other documents as requested.
• Maintains files and records for the department.
• Supports policy and training materials for compliance and efficiency.
• Performs other duties as assigned by the manager.

Skills

Verbal communication

Written communication

Interpersonal skills

Multi-tasking

Problem solving

Team collaboration

Curiosity

Education

High school diploma or equivalent

College coursework preferred

Tools

Microsoft Office

SharePoint

CPR+ / EHR systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Edison - NJ Edison - HCS, Edison, NJ, US

18 days ago Requisition ID: 4266

Salary Range: $20.00 To $25.00 Hourly

Come join an exciting and innovative company that puts the “care” back in healthcare!

Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you’ve made a difference and improved someone’s life.

About us:

What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion.

About the role:

This position provides administrative and operational support to the Specialty Intake Operations team. This role ensures smooth day-to-day operations by providing stellar customer service while assisting with incoming calls, documentation, reporting, and communication between internal departments. This role requires excellent communication skills, attention to detail, organization, and time management to handle multiple tasks in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Answers phone calls and directs callers to the appropriate department or person.

2. Assists with medical record functions including but not limited to patient admission packets, entering data in computer system, scanning documents, and filing paperwork.

3. Assists department managers and staff in handling multiple administrative functions and projects.

4. Review, categorize, and ensure accurate and timely distribution of incoming faxes to the appropriate department or stakeholders.

5. Types letters, correspondence, reports and other documents as requested.

6. Copies and distributes staff reports.

7. Assists in maintaining Specialty Intake policies, procedures, and training materials for compliance and operational efficiency.

8. Maintains files and records for the department.

9. Other related duties as assigned by manager or designee.

JOB REQUIREMENTS AND QUALIFICATIONS

Education:

High school diploma or equivalent required, college course work preferred.

Experience:

Minimum of one (1) year of administrative experience required; experience in the medical industry preferred.

Experience working in a fast-paced environment to multi-task with a sense of urgency to resolve issues.

Proficient experience with Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and CPR+ software system or other electronic health care record system.

Skills and Competencies:

Excellent verbal, written, and interpersonal communication skills.

Advanced level of multi-tasking and problem-solving skills.

General knowledge of modern office procedures, filing, telephone techniques and office equipment.

Collaborative team player, able to complete routine tasks with minimal oversight.

Curious and competent to learn new technologies and processes that support department operations.

What we offer:

• Benefits start on your 1 st day of employment
• 401k w 4% match – no waiting or vesting period
• PTO / Floating Holidays / Paid Holidays
• Company paid life insuranceand short-term disability
• Employee Assistance programs to help with mental health / wellness
• Learning & Development Programs
• Perks… includes discounts on travel, cell phone, clothing and more…

If, as an Administrative Assistant, you are looking for a career, not just a job, then come grow with us!