Administrative Assistant/Accounting

New England Mechanical Services, Inc.; South Windsor (CT); On-site; USD 58,000 - 62,000; Full time

Job summary

New England Mechanical Services, Inc. is seeking an Administrative Sales Assistant to support sale teams across multiple branches.

You will prepare proposal letters, assemble booking packages, process incentives, and track work requests in the ERP system while maintaining accurate customer and sales data in the CRM. The role emphasizes organization, attention to detail, and the ability to balance multiple priorities in a fast-paced environment.

Qualifications

• 2 to 3 years of prior administrative or office experience.
• Associate degree preferred.
• Proficiency in Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent verbal and written communication; customer service oriented.
• Experience with CRM and ERP systems preferred.

Responsibilities

• Prepare and process proposal letters and sales documentation.
• Assemble and submit booking packages for central office processing.
• Track and manage sales lead incentive documentation.
• Update ERP system with additional work requisitions.
• Enter, update, and maintain accurate customer and sales information in the CRM.
• Provide administrative support to sales personnel across branches.
• Ensure accuracy, timeliness of records and reports.
• Communicate with internal teams to support sales operations.
• Perform additional duties as assigned.

Skills

MS Office

Organizational skills

Time management

Communication skills

Customer service

Independent work

Education

Associate degree

Tools

CRM systems

ERP systems

MS Office suite

Job description

About Us

We offer single-source facilities services solutions, including engineering, design, installation, repair, maintenance and operations for commercial real estate, financial, healthcare, technology, educational, and industrial facilities.

Job Summary

New England Mechanical Services, Inc. is seeking an Administrative Sales Assistant to provide administrative support to sales teams across multiple branch offices, ensuring the timely and accurate completion of administrative processes for central office operations. This role is responsible for preparing proposal letters, assembling booking packages, processing sales lead incentives, and tracking additional work requests within the company's ERP system. The position also supports the sales organization by maintaining accurate customer and sales data within the CRM system.

#nemsi

Essential Duties & Responsibilities

• Prepare and process proposal letters and sales documentation.
• Assemble and submit booking packages for central office processing.
• Track and manage sales lead incentive documentation.
• Monitor and update additional work requisitions in the ERP system.
• Enter, update, and maintain accurate customer and sales information in the CRM system.
• Provide administrative support to sales personnel across multiple branch locations.
• Ensure accuracy, completeness, and timeliness of all administrative records and reports.
• Communicate effectively with internal teams to support sales operations and customer requirements.
• Perform additional administrative duties as assigned.

Qualifications

• 2 to 3 years of prior administrative or office experience required.
• Associate degree (2-year college degree) preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Self-motivated with the ability to work independently and manage multiple priorities.
• Excellent verbal and written communication skills.
• Strong follow-up and customer service skills.
• Experience with CRM and ERP systems preferred.

Core Competencies

• Organization and planning
• Attention to detail
• Communication and teamwork
• Problem-solving
• Time management
• Customer focus
• Data accuracy and record management

Physical Demands

This position is in-person in an office working environment.

Equal Opportunity Employer

As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our affirmative action policy.

Geographic Disclosure

Compensation rate $58,000-$62,000 yearly

Benefits: We are committed to providing employees with a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.