Administrative Assistant – Academic & Clinical Support

University of Pennsylvania; United (PA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Job summary

The University of Pennsylvania in Philadelphia is seeking an Administrative Assistant for the Department of Oral Medicine at Penn Dental Medicine. The role provides administrative, academic, and clinical support for department members, coordinating events, ordering supplies, and preparing faculty dossiers.

Qualifications include a high school diploma or GED and 3–5 years of related experience; proficiency with Microsoft Office and familiarity with education technology are preferred.

Qualifications

• H.S. Diploma or GED required, with 3-5 years related experience or equivalent combination of education and experience.
• Experience with Microsoft Office, academic and education technology preferred.
• Experience in meeting/event coordination is ideal.

Responsibilities

• Coordinate all Department events including room reservation, catering orders, and purchase orders.
• Place supplies orders regularly for materials needed by the Department.
• Prepare faculty dossiers for appointments and reappointments.
• Maintain online lectures, grades, and proctoring exams for Department courses.
• Maintain clinical faculty and resident schedules; provide additional support as needed.

Tools

Microsoft Office

Job description

The University of Pennsylvania in Philadelphia is seeking an Administrative Assistant for the Department of Oral Medicine at Penn Dental Medicine. The role provides administrative, academic, and clinical support for department members, coordinating events, ordering supplies, and preparing faculty dossiers.

Qualifications include a high school diploma or GED and 3–5 years of related experience; proficiency with Microsoft Office and familiarity with education technology are preferred.