Administrative Assistant

University of Pennsylvania; United (PA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Job summary

The University of Pennsylvania in Philadelphia is seeking an Administrative Assistant for the Department of Oral Medicine at Penn Dental Medicine. The role provides administrative, academic, and clinical support for department members, coordinating events, ordering supplies, and preparing faculty dossiers.

Qualifications include a high school diploma or GED and 3–5 years of related experience; proficiency with Microsoft Office and familiarity with education technology are preferred.

Qualifications

• H.S. Diploma or GED required, with 3-5 years related experience or equivalent combination of education and experience.
• Experience with Microsoft Office, academic and education technology preferred.
• Experience in meeting/event coordination is ideal.

Responsibilities

• Coordinate all Department events including room reservation, catering orders, and purchase orders.
• Place supplies orders regularly for materials needed by the Department.
• Prepare faculty dossiers for appointments and reappointments.
• Maintain online lectures, grades, and proctoring exams for Department courses.
• Maintain clinical faculty and resident schedules; provide additional support as needed.

Tools

Microsoft Office

Job description

Administrative Assistant

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Administrative Assistant

Job Profile Title

Administrative Assistant B

Job Description Summary

The Administrative Assistant for the Department of Oral Medicine atPenn Dental Medicine will provide administrative, academic, andclinical support for the members of the department

Job Description

Administrative Duties:

Administratively, the Assistant will coordinate all Departmentevents including room reservation, catering orders, as well aspurchase order requests and purchasing card charges. This positionwill be responsible for placing supplies orders regularly formaterials needed by the Department. Additionally, preparation offaculty dossiers for appointments and reappointments will be underthe purview of the Administrative Assistant. CommunicateDepartment-wide announcements and perform other ad hoc support asneeded.

Academic Duties:

The Administrative Assistant will provide support in thepreparation of Department courses each semester by maintainingonline lectures, grades, and proctoring exams.

Clinical Duties:

Maintain both clinical faculty and resident schedules regularly.Provide additional support as needed.

This position is ideal for a team player who bears the flexibilityto pivot and work individually. Strong communication (oral/written)and organizational skills are required to be successful in thisrole.

Qualifications:

H.S. Diploma or GED required, with 3-5 years related experience orequivalent combination of education and experience. Experience withMicrosoft Office, academic and education technology preferred.Experience in meeting/event coordination is ideal.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Dental Medicine

Pay Range

$19.32 - $28.00 Hourly Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical,