Administrative Assistant

Trustees of University of Pennsylvania; United States; On-site; USD 27,000 - 39,000; Full time

Job summary

The Administrative Assistant for the Department of Oral Medicine at Penn Dental Medicine will provide administrative, academic, and clinical support for the members of the department.

Responsibilities include coordinating department events, preparing faculty dossiers, maintaining online course materials, and managing schedules for clinical faculty and residents. Strong communication and organizational skills are essential to succeed in this role.

Qualifications

• H.S. Diploma or GED required, with 3-5 years related experience or equivalent combination of education and experience.
• Experience with Microsoft Office, academic and education technology preferred.
• Experience in meeting/event coordination is ideal.

Responsibilities

• Administratively coordinate all Department events including room reservations, catering orders, as well as purchase order requests and purchasing card charges.
• Preparation of faculty dossiers for appointments and reappointments.
• Maintain online lectures, grades, and proctoring exams for Department courses each semester.
• Maintain clinical faculty and resident schedules.

Skills

Communication skills

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office

Academic technology

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Assistant

Job Profile Title

Administrative Assistant B

Job Description Summary

The Administrative Assistant for the Department of Oral Medicine at Penn Dental Medicine will provide administrative, academic, and clinical support for the members of the department

Job Description

Administrative Duties:

Administratively, the Assistant will coordinate all Department events including room reservation, catering orders, as well as purchase order requests and purchasing card charges. This position will be responsible for placing supplies orders regularly for materials needed by the Department. Additionally, preparation of faculty dossiers for appointments and reappointments will be under the purview of the Administrative Assistant. Communicate Department-wide announcements and perform other ad hoc support as needed.

Academic Duties:

The Administrative Assistant will provide support in the preparation of Department courses each semester by maintaining online lectures, grades, and proctoring exams.

Clinical Duties:

Maintain both clinical faculty and resident schedules regularly. Provide additional support as needed.

This position is ideal for a team player who bears the flexibility to pivot and work individually. Strong communication (oral/written) and organizational skills are required to be successful in this role.

Qualifications:

H.S. Diploma or GED required, with 3-5 years related experience or equivalent combination of education and experience. Experience with Microsoft Office, academic and education technology preferred. Experience in meeting/event coordination is ideal.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Dental Medicine

Pay Range

$19.32 - $28.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.


• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.


• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.


• Time Away from Work: Penn provides you with a substa