Administrative Assistant, A&R Admin

600 UMG Recordings Inc; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision coverage

Fertility coverage

Wellbeing reimbursements

Student loan repayment assistance

401(k) with immediate vesting

Flexible paid time off

Summer Fridays

Generous paid parental leave

Job summary

600 UMG Recordings Inc is looking for an Administrative Support professional to provide operational assistance for two Senior Vice Presidents. The candidate should possess a strong sense of urgency, organizational skills, and relevant experience in administrative roles.

The position requires a bachelor's degree in Music, Business, or Communications, along with proficiency in Excel and PowerPoint. The role also offers various perks including comprehensive health coverage and flexible paid time off.

Qualifications

• At least one year of relevant experience in an administrative or similar role.
• Strong sense of urgency, adherence to deadlines, and attention to detail.

Responsibilities

• Provide administrative and operational support for two SVPs.
• Coordinate incoming meeting requests and prioritize them.
• Manage project deadlines and maintain organized status reports.

Skills

Customer service

Organizational skills

Proficiency in Excel

Proficiency in PowerPoint

Proficiency in Keynote

Proficiency in Canva

Education

Bachelor’s degree in Music, Business, Communications, or related field

Job description

We are UMG, the Universal Music Group. We are the world’s leading music company.

Responsibilities

• Provide administrative and operational support for two SVPs.
• Demonstrate excellent customer service both internally and externally to all stakeholders, ensuring helpfulness, accuracy, and guidance throughout.
• Support the A&R Administration department with daily tasks and special projects such as research, organization, and meeting preparation.
• Coordinate incoming meeting requests and prioritize them.
• Manage project deadlines, maintaining organized status reports.
• Oversee the vendor maintenance process, guiding vendors through registration, updating addresses and other profile information, and collaborating with external parties to meet the organization’s requirements.

Qualifications

• At least one (1) year of relevant experience in an administrative or similar role.
• Bachelor’s degree in Music, Business, Communications, or a related field.
• Strong sense of urgency, adherence to deadlines, attention to detail, and fearless follow-through.
• Ability to refocus from one task to another and quickly adapt to shifting priorities.
• Highly skilled at explaining complex processes in a clear manner, guiding others past perceived roadblocks.
• Preferred: Previous experience with a music label or public relations firm.
• Comfortable interacting with employees at all levels.
• Highly organized and forward‑thinking.
• Proficiency in Excel, PowerPoint, Keynote, and Canva.

Perks

• Comprehensive medical, dental, and vision coverage (100% coverage for out‑patient in‑network mental health services).
• Fertility coverage for eligible medical plan participants.
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more (up to $720/year).
• Student loan repayment assistance and tuition reimbursement.
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution.
• Flexible paid time off: 3 weeks for exempt employees; 2 weeks plus a paid winter break and 10 company holidays.
• Summer Fridays (between Memorial Day and Labor Day).
• Generous paid parental leave for every type of parent.

Universal Music Group is an Equal Opportunity Employer.

We are an E‑Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. UMG is not enrolled in E‑Verify in California and New York.