Coordinator, A&R

600 UMG Recordings Inc; New York (NY); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical insurance

Dental insurance

Vision coverage

Fertility coverage

Wellbeing reimbursements (up to $720/​

Student Loan Repayment Assistance

401(k) with employer contribution

Flexible PTO

Holidays

Parental leave

Job summary

Universal Music Group's Island Records seeks an A&R Coordinator to support the SVP, Head of A&R, and the team across day-to-day operations, artist development, and recording projects. The role serves as a key administrative and project management partner in a fast-paced, collaborative environment.

You’ll manage calendars, coordinate travel, process expenses, track recording activity, schedule sessions, and assist with budget tracking while partnering with Marketing, Creative, Digital,

Qualifications

• 2+ years of administrative, project coordination, or related experience within the music or entertainment industry.
• Experience supporting executives or teams within the music or entertainment industry is preferred.
• Exceptional organizational, time management, and project coordination skills with the ability to manage multiple priorities in a deadline-driven environment.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to the A&R team, including managing calendars, scheduling meetings, coordinating travel, and processing expenses.
• Manage high-volume communications, including email correspondence, incoming calls, and meeting requests.
• Prepare agendas, presentations, listening session materials, and other assets needed for internal and external meetings.
• Track recording activity and facilitate the delivery of audio files between artists, producers, engineers, mixers, mastering engineers, and internal teams.
• Coordinate recording sessions, including scheduling studios, booking session logistics, and maintaining recording calendars.
• Assist with maintaining recording budgets, processing invoices, and tracking project-related expenses.
• Support artist development initiatives by coordinating creative meetings, listening sessions, showcases, and other A&R activities.
• Partner cross-functionally with Marketing, Creative, Digital, Production, Business Affairs, Finance, and external partners to support artist projects and releases.
• Organize and maintain project documentation, creative assets, and recording files to ensure accurate record-keeping and efficient collaboration.
• Coordinate department-wide projects and provide operational support across multiple artist campaigns and initiatives.
• Handle additional administrative and special projects as assigned.

Skills

Administrative experience

Project coordination

Executive support

Organization & time management

Communication skills

Team collaboration

Discretion with confidential info

Microsoft Office

File-sharing platforms

Tools

Microsoft Office Suite

Dropbox/Box

Job description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How We LEAD

Island Records is seeking an A&R Coordinator to support the SVP, Head of A&R and the A&R team across day-to-day operations, artist development, and recording projects. This role serves as a key administrative and project management partner, helping coordinate recording activity, creative meetings, artist communications, and executive priorities in a fast‑paced, collaborative environment. The ideal candidate is highly organized, detail-oriented, and passionate about artist development. They thrive in a fast-moving environment, can manage multiple priorities simultaneously, and are eager to contribute to the creative process while providing exceptional operational support.

How You’ll CREATE

• Provide administrative support to the A&R team, including managing calendars, scheduling meetings, coordinating travel, and processing expenses.
• Manage high‑volume communications, including email correspondence, incoming calls, and meeting requests.
• Prepare agendas, presentations, listening session materials, and other assets needed for internal and external meetings.
• Track recording activity and facilitate the delivery of audio files between artists, producers, engineers, mixers, mastering engineers, and internal teams.
• Coordinate recording sessions, including scheduling studios, booking session logistics, and maintaining recording calendars.
• Assist with maintaining recording budgets, processing invoices, and tracking project-related expenses.
• Support artist development initiatives by coordinating creative meetings, listening sessions, showcases, and other A&R activities.
• Partner cross‑functionally with Marketing, Creative, Digital, Production, Business Affairs, Finance, and external partners to support artist projects and releases.
• Organize and maintain project documentation, creative assets, and recording files to ensure accurate record‑keeping and efficient collaboration.
• Coordinate department‑wide projects and provide operational support across multiple artist campaigns and initiatives.
• Handle additional administrative and special projects as assigned.

Bring Your VIBE

• 2+ years of administrative, project coordination, or related experience within the music or entertainment industry.
• Previous experience supporting executives or teams within the music or entertainment industry is preferred.
• Experience supporting one or more senior executives or teams is preferred.
• Exceptional organizational, time management, and project coordination skills with the ability to manage multiple priorities in a deadline‑driven environment.
• Strong written and verbal communication skills.
• Positive, proactive, and resourceful approach with a strong sense of ownership and follow‑through.
• Ability to exercise discretion and handle confidential information with professionalism.
• Collaborative mindset with the ability to build strong working relationships across departments and with external partners.
• Excellent attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office Suite.
• Familiarity with file‑sharing and collaboration platforms such as Dropbox, Box, or similar tools is a plus.
• Knowledge of music production workflows, recording studio environments, and digital music platforms is preferred.
• Passion for music, artist development, and the creative process.
• Flexibility to work occasional evenings or weekends as required/requested.

Perks Playlist

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out‑patient in‑network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• A variety of ways to prioritize much‑needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3‑weeks PTO for non‑exempt employees
• 2‑weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.

Equal Opportunity Employer

Universal Music Group is an Equal Opportunity Employer.

E‑Verify and Right‑to‑Work

We are an E‑Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Please note, UMG is not enrolled in E‑Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E‑Verify, for example candidates on STEM‑OPT.

Job Category

A&R

Salary Range

$45,010 - $50,000

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

We are Universal Music Group, the world’s leading music company. We are the home for music’s greatest artists, innovators and entrepreneurs.