Administrative Assistant #60009707

South Carolina DDSN; South Carolina; On-site; USD 42,000 - 65,000; Full time

Job summary

South Carolina DDSN is seeking a qualified administrative professional to support the Statewide Outreach Division, handling document creation, filing, and reporting duties. The role requires strong customer service, organization, and coordination abilities across Columbia and Charleston centers.

The ideal candidate will have an associate or bachelor’s degree with several years of related experience in business or public administration, and will manage inventory, meetings, and vendor interactions

Qualifications

• Associate degree required; or bachelor's degree with 4+ years in business, public administration, or administrative services.
• Six years of experience in business administration, public administration, or administrative services; or 4+ years with a bachelor’s degree.

Responsibilities

• Provide comprehensive administrative and technical support for Statewide Outreach Division operations.
• Generate documents, spreadsheets, and reports; maintain active filing system.
• Process purchase requisitions, invoices, forms, and SCEIS shopping carts/goods receipts.

Skills

Customer service

Administrative support

Documentation and filing

Education

Associate degree

Bachelor's degree

Job description

Provides comprehensive administrative and technical support to the Statewide Outreach Division operations, including but not limited to generating documents, spreadsheets, and reports. Maintains active physical filing system and manages the systematic transfer, cataloging and boxing of inactive files for archiving. Manages financial workflows by processing purchase requisitions, invoices, forms, and SCEIS shopping carts/goods receipts. Assists with special projects, referrals, and compiling training or technical support materials. Serves as the primary point of contact for the Columbia Outreach Center and Charleston Center, handle phone calls, emails, faxes and visitors with a focus on positive customer service. Collaborates with all statewide programming to maintain and disperse inventory, office supplies, and equipment. Arranges conference room reservations, sets up technical and printed meeting materials, coordinates hotel bookings, and handles catering/lunch logistics for workshops and conferences.

Must possess an Associate Degree and six years experience in business administration, public administration or administrative services, or a bachelor's degree with 4 years experience in business administration, public administration, or administrative services.

If selected for an interview you must provide verification of your highest level of education (e.i., copy of BA degree, high school diploma, college transcript) and if applicable, licensure and/or certification (e.i., nursing licensure, teacher licensure, bus driving certification.