Administrative Assistant 6

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Louisiana Department of Health seeks an Administrative Assistant 6 to support the Assistant Secretary and executive staff within the Office of Intellectual & Developmental Disability Supports (OIDDS). The role involves coordinating high-level meetings, handling sensitive communications, and ensuring smooth daily office operations in a fast-paced public health environment.

Ideal candidates bring strong organizational skills, professionalism, and a commitment to public health.

Qualifications

• Five years of experience in administrative services.
• Experience substitution: 15 semester hours earned equals six months of experience; maximum substitution is 120 hours (four years).

Responsibilities

• Performs and supervises administrative support to the Assistant Secretary relating to the daily operations of the office.
• Coordinates meetings between LDH Secretary, Deputy Secretary, Undersecretary, Deputy Assistant Secretary, OIDDS staff, etc.
• Organizes, maintains and updates all files of correspondence, reports, forms, etc. for the Assistant Secretary and Executive Staff.
• Provides clerical support to other program staff as required and when necessary

Skills

Administrative support

Meeting coordination

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join our team as a trusted administrative partner to the Assistant Secretary! In this role, you’ll serve as an Administrative Assistant 6 to executive assistant to the Assistant Secretary, Deputy Assistant Secretary and provide clerical assistance to the Office of Intellectual & Developmental Disability Supports (OIDD) Office Staff. You’ll support executive leadership, coordinate high-level meetings, manage sensitive and confidential communications, and help keep critical program operations running smoothly. If you’re organized, professional, and thrive in a fast-paced environment, apply today and make a meaningful impact on public health!

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Five years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Performs and supervises administrative support to the Assistant Secretary relating to the daily operations of the office.
• Coordinates meetings between LDH Secretary, Deputy Secretary, Undersecretary, Deputy Assistant Secretary, OIDDS staff, etc.
• Organizes, maintains and updates all files of correspondence, reports, forms, etc. for the Assistant Secretary and Executive Staff.
• Provides clerical support to other program staff as required and when necessary

Position-Specific Details:

Location: Office of Intellectual & Developmental Disability Supports / Admin-Finance-Programmatic / East Baton Parish

Appointment Type: This position may be filled as aProbationary appointment, Promotional appointment

Cost Center: 3401010100

Position Number(s):54855

Contact Information:

Casey Hickman

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.