Administrative Assistant 4 - Statewide 4-H YDP Office

University of Nevada, Reno; Reno (NV); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Leave benefits

Fitness center access

Mountain EAP

SEC representative

Grants‑in‑Aid

Family Opportunity Program

Job summary

University of Nevada, Reno Extension is seeking an Administrative Assistant 4 to support the statewide 4‑H Youth Development Program. The role coordinates reporting, data management, fiscal operations, event planning, and admin support for multiple statewide initiatives from the Redfield Campus in South Reno, NV.

You will collaborate with Extension faculty and staff, volunteers, youth development professionals, and external partners to ensure Nevada 4‑H programs run smoothly and events statewide

Qualifications

• High school diploma or equivalent
• 4 years of progressively responsible admin support experience
• Experience with program reporting, budgeting, and purchasing
• Ability to lift up to 20 lbs and handle event setup

Responsibilities

• Coordinate statewide reporting and compliance activities (enrollment, participation, outcomes).
• Administer 4-H Online and related program management systems.
• Support fiscal/administrative operations: purchasing, travel, p‑card reconciliation, budget tracking, grants docs.
• Coordinate statewide, regional, and national 4-H events and trainings.
• Develop/maintain administrative procedures, records, and reports.
• Liaise with county offices, faculty, staff, volunteers, partners.
• Assist with communications, publications, website updates, and program resources.
• Support statewide initiatives including 4-H Camp, Shooting Sports.

Job description

Job Description

The University of Nevada, Reno Extension is seeking an Administrative Assistant 4 to support the Statewide 4‑H Youth Development Program. ***This position does not provide layoff rights and is contingent upon funding. This position plays a critical role in the administration and coordination of statewide 4‑H operations, including program reporting, data management, fiscal coordination, event planning, and administrative support for multiple statewide initiatives. This position is based at the UNR Redfield Campus in South Reno, NV. As a key member of the State 4‑H team, the successful candidate will collaborate with Extension faculty and staff, volunteers, youth development professionals, external organizations, and community partners to help ensure the success of Nevada 4‑H programs and events across the state.

What You'll Do

• Coordinate statewide reporting and compliance activities, including enrollment, participation, and program outcome reporting.
• Serve as the statewide administrator for 4‑H Online and related program management systems.
• Support fiscal and administrative operations, including purchasing, travel, p‑card reconciliation, budget tracking, and grant‑related documentation.
• Coordinate statewide, regional, and national 4‑H events, trainings, conferences, and outreach activities.
• Develop and maintain administrative procedures, records, reports, and program documentation.
• Serve as a liaison between county offices, statewide faculty and staff, volunteers, external partners, and stakeholders.
• Assist with communications, publications, website updates, and program resource development.
• Provide administrative support for statewide initiatives including 4‑H Camp, Shooting Sports, and other youth development programs.

Essential Qualifications

Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR One (1) year of experience as an Administrative Assistant III in Nevada State service; OR An equivalent combination of education and experience as described above.

Ability to lift up to 20 lbs. for event set‑up and materials transport is required.

This position requires candidates to complete and successfully pass a fingerprinting/background check.

Preferred Qualifications

• Experience coordinating multiple projects and priorities in a fast‑paced environment.
• Strong organizational, communication, and problem‑solving skills.
• Experience working with databases, spreadsheets, reporting systems, and Microsoft Office applications.
• Experience supporting educational, nonprofit, youth development, Extension, or public‑sector programs.
• Experience coordinating events, trainings, or statewide initiatives.
• Experience with financial processes, budget tracking, purchasing, or grants administration.
• Experience managing databases, program records, or reporting systems.
• Ability to work independently while collaborating effectively with diverse stakeholders across multiple locations.

Licensure

A valid Class “C” driver’s license or higher operator’s license.

Schedule and Travel

The typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evening, weekend, or offsite work may be required to support statewide 4‑H events. The schedule is subject to change based on organizational needs. Some travel may be required to support statewide 4‑H events.

Compensation

Grade 29 (Entry, Step 01 $50,153.76)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. To view the classified compensation schedules, please visit Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator.

The Perks of PERS

• Health insurance options including dental and vision
• Health Insurance Life insurance, generous annual and sick leave
• Classified Benefits
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options.
• E.L. Wiegand Fitness Center Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
• SEC Classified Staff Grants-In-Aid Benefit For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grants-In-Aid Benefit
• Classified Employee Family Opportunity Program Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full‑time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

Why Join Nevada 4‑H and Extension?

University of Nevada, Reno Extension connects people to the resources, research, and education they need to improve their lives and strengthen Nevada communities. Through 4‑H Youth Development, Extension empowers young people to reach their full potential while developing leadership, citizenship, and life skills. In this role, you’ll help support programs that positively impact youth, families, volunteers, and communities throughout Nevada while working with a passionate and mission‑driven team.

ExemptiNo Full‑Time Equivalent 100.0%

ExemptNo Full-Time Equivalent100.0%

About Us

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land‑grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries. Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.” Since 2009, nearly $1 billion has been invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land‑grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics. The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290 acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty. Collaborating with world‑renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiate is an 18‑month program that fully supports undergraduate students in becoming entry‑level software engineers by graduation. In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state. Through its commitment to high‑impact education, world‑improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150‑year tradition of benefitting our state, nation and world. The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience. Today, the University delivers on its original land‑grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education. For more information, please visit the University’s website.

The University of Nevada, Reno is the state of Nevada’s leading public research university. Founded in 1874 as Nevada’s original land‑grant university, the University serves more than 24,000 undergraduate and graduate students from all 50 states and 63 countries. Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the Wall Street Journal/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.” Since 2009, nearly $1 billion has been invested in advanced labs, facilities and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the University of Nevada, Reno at Lake Tahoe in Incline Village, Nevada, where education, research and creative work thrive in a stunning mountain setting. The University delivers on its original land‑grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory and Wolf Pack Athletics. The main campus is in Reno, Nevada, a growing technology hub with a vibrant midtown and downtown. Founded where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the University’s beautiful, 290 acre main campus is also a Nevada state arboretum. The University’s physical infrastructure continues to expand, with the opening of the John Tulloch Business Building as well as the completion of a new state public health laboratory with groundbreaking for a life sciences building scheduled for 2027. The University has also invested in affordable housing for faculty and staff with its University Village, a series of fully renovated housing parcels located near campus. Collaborating with world‑renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple and Microsoft, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with a new devices and accessories. Through its commitment to high‑impact education, world‑improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150‑year tradition of benefitting our state, nation and world. Just one example is how the University is leading the way in the nation’s effort to develop new, clean energy sources that will power the country’s future through its selection as one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs) through the U.S. Department of Commerce’s Economic Development Administration. Nevada’s Tech Hub strengthens America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state. The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty and staff from different backgrounds bring to the educational experience. Today, the University delivers on its original land‑grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education. For more information, please visit the University’s website.

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

The University of Nevada, Reno, does not discriminate on the basis of sex in any education program or activity that it operates. Non‑discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Zeva Edmondson, Director, Title IX Coordinator, Center for Civil Rights and Equal Access, University of Nevada, Reno, 1664 N. Virginia Street, Continuing Education Building, Room 206, m/s 158, Reno, Nevada 89557‑0158, Telephone: (775) 784‑1547; Email: [e-mail]; to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202‑1100; Telephone: [phone] FAX: [phone]; TDD: 1-800-877-8339; Email: [e-mail]; or to both. Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found here. If you need any accommodations to complete an application, please contact Human Resources at [e-mail]. Si necesita alguna acomodación para completar una solicitud, comuníquese con Recursos Humanos en [e-mail]. Information regarding security, personal safety, fire safety, and crime statistics can be found at UNR's website. NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA 1945. Job postings are specific to the Nevada System of Higher Education.