Administrative Functional Support 3

Northrop Grumman; Charlottesville (VA); On-site; USD 48,000 - 81,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Paid holidays

PTO

Job summary

Northrop Grumman is seeking an Administrative Functional Support 3 to join our Charlottesville/Waynesboro, VA team. This full‑time onsite role supports Quality & Mission Assurance and Environmental Health & Safety, handling calendars, travel, meetings, and a variety of coordinating tasks.

You will work with site leadership, internal/external customers, and executives, demonstrating communication, organization, and discretion while maintaining schedules and documents in SharePoint and LMS systems.

Qualifications

• High school diploma or GED with 4+ years in admin/customer service.
• Strong MS Office proficiency: Outlook, Teams, PowerPoint, Excel, Word, SharePoint.
• Experience with digital collaboration tools (Zoom, Teams) and supporting virtual/hybrid meetings.

Responsibilities

• Provide administrative support to site leadership and teams.
• Manage active calendars and coordinate meetings and travel.
• Prepare expense reports and assist with budgeting/travel arrangements.
• Coordinate visitor requests and security-related tasks.
• Maintain SharePoint homepage and departmental documents.

Skills

MS Office proficiency

Outlook

PowerPoint

Excel

Word

SharePoint

Teams

Zoom

Education

High school diploma or GED

Bachelors/Associates Degree (preferred)

Tools

Concur

CaterTrax

DSEA

iTRIP

Facilities Maintenance Requests

SmartBuy

Job description

RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE REQUIRED FOR START: No
CLEARANCE TYPE: None
TRAVEL: No
Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman Mission Systems has an opening for an Administrative Functional Support 3 to join our team of qualified, diverse individuals. This position will be supporting both Charlottesville and Waynesboro VA facilities.
This role requires 100% full-time onsite support.
What You\'ll Get To Do
In this position you will be supporting the Quality & Mission Assurance and Environmental Health & Safety organizations located at the Charlottesville and Waynesboro VA sites. You will work closely with site leadership, customers, and government representatives, both internally and externally. The ideal candidate will have outstanding verbal and written communication and interpersonal skills; demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers; the ability to protect and maintain confidentiality; and the ability to execute tasks and projects independently. To be successful you must be an exceptional team player, proactive, self-motivated, well-organized and detail oriented. You must be able to work with minimal supervision, provide excellent follow-through, exercise good judgment, demonstrate flexibility and agility, manage schedule conflicts, prioritize multiple tasks with competing deadlines, and work extended hours as needed. This position requires clear verbal and written communication skills, the ability to multitask and manage competing priorities with a positive attitude, and the capacity to lift approximately 25 pounds daily.
The selected candidate will be responsible for, but not limited to, the following:

• Providing administrative support to site leadership, as assigned
• Communicating professionally with internal and external customers and executives as needed.
• Providing active calendar management: maintaining employee schedule visibility, scheduling meetings, categorizing/color codes for ease of consumption, deconflicting incoming requests based on priorities, keeping team apprised of short notice changes, maintaining discretion regarding calendars and content.
• Meeting support: preparing rooms ahead of meetings, logging in to the computer, joining teleconference, opening files; managing catering, coffee/water service, as required.
• Managing workspaces: ensuring conference room equipment, kitchens, hallways, printers remain in reasonable working order, submitting tickets and following-up with Facilities/IT, when necessary.
• Maintaining departmental SharePoint homepage and controlled documents.
• Maintain and track department employee training requirements within LMS.
• Managing sites’ employee safety shoe voucher system.
• Coordinating departmental employee suggestion system (i-Card).
• Maintaining a high level of teamwork: promoting collaboration, fostering communication within the team, providing support & coverage for other AA’s, as needed.
• Making domestic and international travel arrangements, preparing expense reports.
• Ordering necessary supplies and maintaining inventory with budget approval.
• Assist departments with tracking expense budgeting and capital requests.
• Coordinating visitor requests with security department, hoteling assistance.

Basic Qualifications

• High school diploma or GED and 4 years of experience working in a customer service or administrative support role
• High proficiency and experience with Microsoft Office Suite, primarily Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and having the ability to create and manipulate professional deliverables
• Full mastery and experience of digital collaboration tools (Zoom, Teams, etc.) and knowledge of protocols for virtual or hybrid gatherings, understanding features (chat, screenshare, breakout rooms), along with the ability to troubleshoot and solve minor issues in real time
  

Preferred Qualifications

• Senior leadership administrative support, to include management of proprietary data and handling of sensitive information
• Experience working with travel agencies and partners to coordinate itineraries for domestic and international travel
• Experience coordinating high-visibility meetings, and other events/activities for distributed teams
• Familiarity with Northrop Grumman-specific systems (Concur, CaterTrax, DSEA, iTRIP, Facilities Maintenance Requests, SmartBuy, etc.)
• Experience making catering arrangements for meetings and large events
• Knowledge of NGC resources, policies, and procedures
• Ability to obtain and maintain a US Security Clearance
• Bachelors/Associates Degree
  

Primary Level Salary Range: $48,400.00 - $80,600.00
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.