Administrative Assistant - Biomedical Department 37.5 HRS/WEEK

Philadelphia College of Osteopathic Medicine; Moultrie (GA); On-site; USD 20,664 - 27,552; Full time

Job summary

Philadelphia College of Osteopathic Medicine seeks an Administrative Assistant for the Moultrie Campus. The role is 37.5 hours per week in the Biomedical Sciences - Administrative unit, reporting to Shayna Owens.

Primary duties include supporting budgeting, planning, and reporting; data entry into databases; and maintaining confidentiality. Responsibilities also cover meeting scheduling, minute taking, coordinating events, and pursuing process improvements.

Qualifications

• Minimum two years' experience in a similar administrative support role.
• High level proficiency in word processing, Excel, presentations, email, and virtual meetings (Google Workspace or Microsoft 365).
• Smartsheet experience preferred but not required.
• High level customer service.
• Strong planning and organizational skills.
• Critical thinking skills.
• Strong communication and collaboration skills.

Responsibilities

• Assist with collecting information to support department functions (planning, budgeting, reporting).
• Enter data into databases and systems accurately and timely.
• Schedule meetings; create agendas and minutes; maintain confidentiality.
• Implement quality, service, and process improvements for daily operations.
• Manage all facets of event planning for the department.
• Perform other duties as assigned.

Skills

Data entry

Scheduling

Communication

Customer service

Collaboration

Education

High School Diploma

Associate or Bachelor's in business/ liberal arts

Tools

Google Workspace

Microsoft 365

Smartsheet

Job description

Job Title:

Administrative Assistant - 37.5 HRS/WEEK

Department:

Biomedical Sciences - Administrative (Shayna Owens)

FLSA:

United States of America (Non-Exempt)

Location:

Moultrie Campus

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The successful incumbent will perform the following duties, with or without reasonable accommodations:

• Assist with collecting or compiling information to complete key department functions, including but not limited to, strategic and academic planning, budgeting, and reporting.

• Enter data and information into databases and systems in an accurate and timely manner. Such information includes, but is not limited to, student data, course details.

• Schedule and attend meetings, as required; maintain a high level of confidentiality when dealing with sensitive matters. Create agendas and minutes for these meetings.

• Implement quality, service, and process improvement initiatives to enhance day-to-day administrative and operational efforts.

• Manage all facets of event planning for the department, as applicable.

• Perform other role-related duties as assigned or requested.

REQUIRED SKILLS AND EXPERIENCE:

• Minimum two years' experience in a similar administrative support role, preferably in a higher education setting.

• High level of computer proficiency in word processing, excel spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.

• Experience with Smartsheet is preferred but not required.

• High level customer service.

• Strong planning and organizational skills.

• Critical thinking skills

• Strong communication skills, including written, verbal, and interpersonal.

• Strong collaboration skills.

EDUCATION AND CERTIFICATIONS:

High school diploma or GED required; Associates or Bachelor's Degree in business administration, liberal arts, or similar discipline is preferred.

PHYSICAL REQUIREMENTS:

• Ability to sit for prolonged periods, up to eight hours per day.

• Ability to lift up to 25 lbs.

• Ability to view computer screen for extended periods, up to eight hours per day.

• Manual dexterity and mobility in order to use personal computers and other office equipment.

Starting Salary:

Starting Salary: $17.72 /hr

The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.