Administrative Assistant (3379)

Clean Scapes; Houston (TX); On-site; USD 26,000 - 29,000; Full time

Job summary

Clean Scapes in Houston, TX is seeking an Administrative & Payroll Support specialist to handle scheduling, data entry, document prep, and file management for the department. You will collect and audit timecards, ensure correct labor allocations, and assist with payroll processing using Miter across multiple job sites.

Responsibilities include preparing labor-hour and attendance reports, monitoring timekeeping accuracy, and supporting cross-functional department operations to improve efficiency

Qualifications

• Provide administrative support to department leadership, including scheduling, data entry, document preparation, and file management.
• Collect, review, and audit employee timecards to ensure accurate labor allocation, job costing, and payroll processing.
• Utilize Miter to maintain employee time and attendance records and support payroll deadlines.
• Follow up with supervisors and crew leaders to resolve timekeeping discrepancies and missing information.
• Support department operations by maintaining records, coordinating communication, and assisting with administrative projects.
• Prepare reports related to labor hours, attendance, payroll, and operational metrics.

Responsibilities

• Provide administrative support to department leadership, including scheduling, data entry, document preparation, and file management.
• Collect, review, and audit employee timecards to ensure accurate labor allocation, job costing, and payroll processing.
• Utilize Miter to maintain employee time and attendance records and support payroll deadlines.
• Follow up with supervisors and crew leaders to resolve timekeeping discrepancies and missing information.
• Support department operations by maintaining records, coordinating communication, and assisting with administrative projects.
• Prepare reports related to labor hours, attendance, payroll, and operational metrics.

Skills

Data entry

Timekeeping

Payroll processing

Miter

Reporting

Tools

Miter

Job description

Job Location: CS Houston - Houston, TX 77249 Education Level: None Salary Range: $19.00 - $21.00 Hourly Travel Percentage: None

Role + Responsibilities

Administrative Support

• Provide administrative support to department leadership, including scheduling, data entry, document preparation, and file management.
• Maintain organized department records and assist with daily administrative operations.
• Support department projects by coordinating with field teams and internal departments to ensure timely communication and accurate documentation.

Timekeeping & Payroll Support

• Collect, review, and audit employee timecards for accuracy and completeness.
• Review employee hours to ensure labor is accurately allocated to the appropriate job sites, cost codes, and work performed.
• Follow up with supervisors and crew leaders to resolve missing punches, incorrect labor allocations, and timekeeping discrepancies.
• Submit accurate employee hours for payroll processing in a timely manner.
• Monitoring mobile, GPS, or clock-in systems across multiple dispersed job sites.
• Auditing daily crew hours and resolving punch errors or missing timecards with foremen.
• Applying rules, prevailing wage requirements, and certified payroll guidelines.
• Utilize Miter to review, maintain, and audit employee time and attendance records.

Reporting & Data Management

• Prepare and maintain reports related to labor hours, attendance, payroll, and operational metrics.
• Monitor data for trends and discrepancies, communicating findings and recommendations to department leadership.
• Assist with maintaining accurate workforce and departmental records to support operational efficiency.

QualificationsKnowledge, Skills, + Abilities

• Provide administrative support to department leadership, including scheduling, data entry, document preparation, and file management.
• Collect, review, and audit employee timecards to ensure accurate labor allocation, job costing, and payroll processing.
• Utilize Miter to maintain employee time and attendance records and support payroll deadlines.
• Follow up with supervisors and crew leaders to resolve timekeeping discrepancies and missing information.
• Support department operations by maintaining records, coordinating communication, and assisting with administrative projects.
• Prepare reports related to labor hours, attendance, payroll, and operational metrics.
• Identify and resolve data discrepancies to ensure accurate workforce reporting.
• Collaborate with Operations, Payroll, and HR to support efficient department processes.