Administrative Assistant 3-Comprehensive Cancer Center

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The Administrative Assistant 3 at The Ohio State University Wexner Medical Center provides a broad range of administrative services to Dr. Hassane Zarour and supports CMRCIO day-to-day activities.

The role requires prioritizing requests, resolving scheduling conflicts, coordinating logistics, and maintaining confidentiality in collaboration with PIIO administration. The position emphasizes accuracy, timely completion of tasks, and adherence to institutional procedures.

Qualifications

• High school diploma or GED required; certification or vocational training may be needed.
• Two years of relevant administrative assistant experience.
• Strong organizational, written and verbal communication and customer service skills.
• Ability to manage competing priorities, maintain accurate records, exercise sound judgment, and keep information confidential.
• Proficiency with standard office software and tools for calendars, email, documents, spreadsheets, presentations, and virtual meetings.

Responsibilities

• Provide broad range of administrative services and support day-to-day activities of CMRCIO.
• Prioritize requests, resolve scheduling conflicts, and coordinate logistics.
• Maintain confidential information and ensure compliance with institutional procedures.
• Collaborate with PIIO administration and university offices to complete tasks accurately and on time.

Skills

Organizational skills

Written communication

Verbal communication

Customer service

Calendar / scheduling tools

Education

High school diploma or GED

Associate or bachelor's degree

Tools

Workday

EndNote

Calendar & scheduling tools

Expense reporting tools

Job description

Scope/Summary:

The Administrative Assistant 3 provides a broad range of administrative services to Dr. Hassane Zarour and supports the day-to-day administrative activities of CMRCIO within the OSUCCC - James Pelotonia Institute for Immuno-Oncology. The position exercises judgment in prioritizing requests, resolving scheduling conflicts, coordinating logistics, and maintaining confidential information. The Administrative Assistant works closely with PIIO administration and relevant university offices to ensure accurate, timely completion of administrative tasks and compliance with institutional procedures.

Required Qualifications

• High school diploma or GED. Certification or vocational training may be required.
• Two years of relevant administrative assistant experience.
• Strong organizational, written and verbal communication, and customer service skills.
• Ability to manage competing priorities, maintain accurate records, exercise sound judgment, and handle confidential information with discretion.
• Proficiency with standard office software and tools used for calendars, email, documents, spreadsheets, presentations, and virtual meetings.

Preferred Qualifications

• Associate or bachelor's degree.
• Four to six years of relevant administrative assistant experience, including support for senior leaders.
• Experience in an academic, research, healthcare, or similarly complex organizational environment.
• Experience coordinating calendars, travel, expense reports, purchasing, meetings, and events.
• Familiarity with university administrative systems and procedures, including Workday, and experience with EndNote or similar reference management software.

Career Roadmap:

FUNCTION:Business Planning and Operations

SUB-FUNCTION: Administrative Assistance

CAREER BAND: Individual Contributor - Technical

CAREER LEVEL: t3

The OSUCCC - James Pelotonia Institute for Immuno-Oncology (PIIO) is a comprehensive bench-to-bedside research initiative focused on harnessing the body’s immune system to fight cancer at all levels, from prevention to treatment and survivorship. This position supports the director of the Center for Microbiome Research and Cutaneous Immuno-Oncology (CMRCIO).

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

Thank you for your interest in working at Ohio State.