Administrative Assistant 3

Munro Footwear Group; Helena (MT); On-site; USD 49,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision

Life Insurance

Long-term disability

Retirement plan

Paid vacation

Sick leave

Holidays

Flexible hours

PSLF program

Job summary

Montana Department of Revenue seeks an Administrative Assistant 3 to provide essential administrative and office coordination support to the Property Tax Assessment Division (PAD). The role focuses on records management, report generation, and specialized support to division leadership and staff, ensuring smooth daily operations.

Reporting to the PAD Division Management Officer, the position does not supervise others and requires strong organization, attention to detail, and effective

Qualifications

• One year of college or vocational training in business administration, office management, or related program.
• Two years of job-related work experience in office management and/or administrative support services with one year of experience with standard office software applications.

Responsibilities

• Provide administrative and office coordination support to the Property Tax Assessment Division (PAD).
• Manage records and generate reports as directed.
• Support division management and staff to ensure smooth office operations.
• Report to the PAD Division Management Officer; no supervision of other employees.

Skills

Research & analysis

Accuracy & detail

Conflict resolution

Written & verbal communication

Interpersonal communication

Education

One year college or vocational training in business administration/officemgmt

Two years related work experience with standard office software

Tools

Microsoft Office & databases

Job description

Job Description - Administrative Assistant 3 (26142169)

Position Title:

Mission Statement

To be the nation's most citizen oriented, efficiently administered, state tax agency.

The Montana Department of Revenue administers approximately 40 state taxes, property appraisals, alcohol beverage laws, cannabis laws, and unclaimed property for the state of Montana. The Property Assessment Division manages Montana’s property assessment and valuation of all taxable property for property tax purposes. PAD is comprised of the Geographic Information System Unit, Program Support Unit, Computer Assisted Mass Appraisal Unit, Industrial Unit, Division Administration team, and approximately 30 local field offices in various counties in Montana.

What We Can Offer You

• Health, dental, and vision care; life insurance; and long-term disability. The State currently contributes $12,648/year toward these benefits.
• Free health care for employees and eligible family member at Montana Health Centers.
• Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information, which are free resources.
• Retirement plans- The State currently contributes 9.17%, vested after 5 years of continuous employment.
• Paid vacation- starting at 15 days a year.
• Sick leave- 12 days a year.
• 11 holidays, including a floating holiday, which can be used any time.
• Flexible hours.
• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.
• Visit the Health Care and Benefits Division for more information at https://benefits.mt.gov/. In addition to employee benefits, there are a wide range of advancement opportunities throughout the Department of Revenue.

Duties

Job Overview

This position resides in the Property Assessment Division of Department of Revenue . The Administrative Support Specialist provides key administrative and office coordination support to the Property Tax Assessment Division (PAD). This includes managing records, generating reports, and offering specialized support services as directed. The position supports division management and staff while ensuring smooth office operations. The role reports directly to the PAD Division Management Officer and does not involve supervising other employees.

Knowledge of

• Office management
• Business communications
• Records management
• Quality assurance methods
• Contract solicitation and monitoring
• Structures, functions, and protocols associated with formal boards and committees

Skills in

• Research and analysis
• Accuracy and attention to detail
• Conflict resolution & customer service
• Microsoft programs and other database applications
• Written, verbal, and interpersonal communication

You would be a great fit for this position if you

• Demonstrate self-motivation
• Follow instructions
• Provide timely, customer service
• Lifting is infrequent, less than 15 pounds.
• Some travel may be required, must have a valid driver’s license.

To be considered for any DOR position, applicants must complete and submit their application online and upload any required documents. DOR is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

***This is an incomplete list of job duties. For a complete job description please contact Human Resources. ( [e-mail] or 406-444-9858)

(All computer systems and tax guidelines will be trained on the job.)

Required Application Materials

Please submit the following application material:

Resume

Submissions incomplete or missing relevant materials will not be reviewed or considered.

Special Requirements

Eligibility for employment will be subject to the following:

• Criminal Background Check. Circumstances involving convictions will be reviewed.
• Tax status must be current. Circumstances involving tax status issues will be reviewed.

Remote/Telework

This position is not eligible for teleworking at this time.

Training Assignment

This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Applicant Pool Statement

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Eligibility to Work

In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". The State of Montana does not sponsor.

Successful applicants are required to successfully pass DOR tax and background check(s).

Education and Experience

The minimum level needed on the first day of work is

One year of college or vocational training in business administration, office management, or related program, and

Two years of job-related work experience in office management and/or administrative support services with one year of experience working with standard office software applications (word processing, spreadsheets, database, presentation, etc.)

Other combinations of education and experience will be evaluated on an individual basis.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary

$48,565.00 - 50,064.00 Yearly Telework Eligibility : Not Telework Eligible Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1 Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 5 % of the Time

Primary Location

Helena Agency : Department of Revenue Union : Montana Federation of Public Employees

Posting Date

Aug 26, 2026, 2:23:50 PM Closing Date (based on your computer's timezone) : Sep 10, 2026, 5:59:00 AM

Required Application Materials : Resume

Contact Name : Human Resources | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.