Administrative Assistant 3

Georgia Department of Public Health; Columbus (GA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Flexible schedule

Paid holidays

Job summary

The Georgia Department of Public Health seeks an Administrative Assistant for the West Central Health District. You will review forms, assist with MOUs and contracts, and serve as a liaison between state, district, county staff, and partners to ensure efficient operations.

Preferred qualifications include an associate degree, strong Microsoft Office skills, and excellent customer service with the ability to multi-task across multiple projects for several counties within the district.

Qualifications

• High school diploma/GED and four (4) years of job-related experience; or two (2) years at the lower-level Admin Assistant 2 (GST051) or equivalent.
• Associate’s degree preferred.
• Experience managing correspondence for high level managers, including drafting documents.
• Experience working on multiple projects simultaneously with short deadlines.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, data entry, etc.).
• Excellent customer service and oral communication skills; ability to interact with all levels and outside customers.
• Ability to manage multiple duties simultaneously.

Responsibilities

• Review forms/documents for accuracy before submission to the District Health Director.
• Assist with development of MOUs, MOAs and contracts for the 16-county health departments.
• Serve as liaison between state, district and county staff and community partners.
• Provide administrative support to the District Administrator, Accounting, IT, and personnel departments, as needed.
• Manage Board of Health responsibilities for all 16-county health departments.
• Travel throughout West Central Health District’s 16-county health departments, as needed.
• Use Microsoft Office products for data entry, calendar, meetings, etc.

Skills

Customer service

Oral communication

Multitasking

Education

High school diploma/GED

Associate degree

Tools

Microsoft Office Suite

Job description

Description

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Who we are.

We protect lives. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.

Benefits

What we offer.

As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and Georgia Residents
• Work with a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths
• Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career
• Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you

As an Administrative Assistant within the West Central Health District at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.

Job Responsibilities

Responsibilities

• Review all forms/documents for accuracy prior to submitting to the District Health Director for approval.
• Assist with the development of MOU’s, MOA’s and contracts for the 16-county health departments.
• Serve as a liaison between the state, district and county level staff and community partners.
• Provide administrative support to the District Administrator, Accounting, IT, and personnel departments, as needed.
• Manage Board of Health responsibilities for all 16-county health departments.
• Travel throughout West Central Health District’s 16-county health departments, as needed.
• Will require skills in Microsoft office products and applications for data entry and tracking, calendar and meeting management, virtual conferencing platforms, composing and distributing correspondences, handle travel & leave requests, and any other duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS: High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower-level Admin Assistant 2 (GST051) or position equivalent.

PREFERED QUALIFICATIONS: Associate’s degree from an accredited college or university, preferred. Experience managing correspondence for high level managers, including drafting documents. Experience working on multiple projects simultaneously with short deadlines for completion. Advanced level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, data entry, etc.). Must demonstrate excellent customer service and oral communication skills, to effectively interact with all levels of departmental personnel and outside customers. Work requires the ability to manage multiple duties simultaneously.

All West Central Health District 7 employees are deemed essential workers in the event of an emergency. As such, you may be called on to participate in an event including but not limited to: staffing a shelter, working at a Specimen Point of Collection Site (SPOC) and/or working at a Point of Dispensing site (POD). If you are called on to participate, you are required to report to the designated site as a condition of employment, whether the emergency occurs during or outside regular work hours.

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email include [e-mail]

DPH is an Equal Opportunity Employer

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Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

Benefits

Standard Benefits for Full-Time Salaried Employees

In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.

Standard Benefits For Part-Time Employees

Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.