Full-Time Administrative Assistant 1, 2 , or 3

Georgia Department of Public Health; LaGrange (GA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

13 Paid Holidays

Leave Package

Life Insurance

Job summary

Georgia Department of Public Health, HIV Prevention Program, is seeking an Administrative Assistant 1–3 for full-time work at 301 Main Street, Lagrange, GA 30240. Under supervision, you will support outreach, data maintenance, and coordination with partners and clients in a fast-paced public health setting.

The role requires a high school diploma or GED with relevant experience; there are multiple salary levels (Admin 1–3).

Qualifications

• High school diploma or GED with relevant work experience (2+ years) for Admin Assistant 1.
• Admin Assistant 2 requires 3 years of experience or 1 year at Admin Assistant 1 level.
• Admin Assistant 3 requires 4 years of experience or 2 years at Admin Assistant 2 level.

Responsibilities

• Assist program coordinator with outreach activities (HIV rapid testing, education, literature distribution).
• Manage monthly supply orders to community partners and district health departments.
• Ensure condoms are managed, packaged, and delivered via USPS.
• Maintain data, MOUs, contracts, and reports as required by the program.
• Prepare required paperwork and contact referral sources as needed.
• Assist with guiding HIV positive individuals through the program process.

Skills

Communication

Organizational skills

Bilingual Spanish/English

Education

High school diploma/GED

Job description

Description

Full-Time Administrative Assistant 1, 2, or 3
HIV Prevention Program

Description
Full-Time Administrative Assistant 1, 2, or 3
HIV Prevention Program
301 Main Street
Lagrange, GA 30240
Under direct supervision, performs a wide range of office administration duties for assigned functions or program areas. Duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit; and provides information and assistance to internal and external customers.

All District 4 Public Health, County BOH employees are deemed essential employees in the event of an emergency. As such, you may be called on to participate in an event not limited to but including, staffing a shelter, a Specimen Point of Collection Site (SPOC) and/or Point of Distribution site (POD). When you are called on to participate, you are expected and it will be a part of your job requirement to participate, whether the emergency occurs during or outside regular work hours.

Job Responsibilities

• Assists program coordinator with outreach activities to include HIV rapid testing, community education, and literature distribution.
• Assists program coordinator with ensuring monthly supply orders to community partners and district health departments are delivered via direct delivery or mail.
• Ensures mail order condoms are managed, packaged, and delivered via USPS.
• Assists program coordinator in searching for new community partners for both condom delivery and community outreach activities.
• Maintains necessary data, contracts, MOUs, and reports as required by program.
• Assists with preparing required paperwork for program.
• Contacts referral sources when needed.
• Assists program staff with guiding HIV positive individuals through the program process on an as-needed basis.
• Assists program staff with directing HIV positive individuals in locating resources on an as-needed basis.
• Prepares and mails correspondence as needed.
• Files and organizes charts.
• Answers and returns phone calls.
• Assists with meetings and trainings.
• Participates in emergency preparedness activities as directed by supervisor.

Minimum Qualifications

Administrative Assistant 1 – (Annual Salary - $33,000)

High school diploma/GED AND two (2) years of job-related experience

Administrative Assistant 2 – (Annual Salary - $35,800.08)

High school diploma/GED AND three (3) years of job-related experience: OR one (1) year of experience required at the lower-level Admin Assistant 1 (GST050) or position equivalent

Administrative Assistant 3 – (Annual Salary - $38,880)

High school diploma/GED AND four (4) years of job-related experience; OR two (2) years of experience required at the lower-level Admin Assistant 2 (GST051) or position equivalent

Preferred Qualifications

• Ability to speak Spanish and English
• Some experience with medical terminology
• Public Health experience

Additional Information

Benefits For Full-Time Eligible Employees

• 13 Paid Holidays
• Generous Leave Package
• Employees Retirement System
• Health Insurance
• Dental Insurance
• Vision Insurance
• Health Care Spending Account
• Dependent Care Spending Account
• Life Insurance
• AD&D Insurance
• Disability Insurance
• Legal Insurance
• Long-Term Care Insurance
• Specified Illness
• Deferred Compensation (401K & 457 Plans)
• Atlanta Postal Credit Union

Additional Perks

• A supportive and rewarding work environment
• Physical Activity Breaks
• Worksite Wellness Program
• Employee Assistance Program

To learn more about District 4 Public Health visit - https://www.district4health.org/

Due to the volume of applications received, we are unable to provide information on application status by phone or email. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.

District 4 is an Equal Opportunity Employer* The State will not unlawfully consider an applicant's race, color, national origin, religion, age, disability, sex, genetic information, political affiliation, protected uniformed service, or other legally protected category when making selections.

Applicants chosen for employment will be subject to the following

Criminal Background Check/Fingerprinting

Pre-employment Drug Screening

Reference Checks & Immunizations Required

For more information about Public Health:

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Who we are. We protect lives. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.

Benefits

What we offer. As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play.
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and Georgia Residents.
• Work with a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths.
• Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career.
• Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role.
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you.