Administrative Assistant $26/HR - Bilingual Spanish

TEKsystems; New York (NY); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Disability benefits

HSA

Transit benefits

Time Off

Job summary

TEKsystems is seeking a Bilingual Spanish Administrative Assistant/Reception for an in-office, 3-month contract in New York City. The role focuses on scheduling, office services, and ensuring meetings run smoothly in a fast-paced environment.

You will manage calendars, coordinate travel, answer phones, draft correspondence, and support client meetings and lobby days. Candidates should have two years of admin/reception experience and strong MS Office skills.

Qualifications

• 2 years of administrative experience/reception experience.
• Microsoft Office proficiency.
• Calendar management experience.
• Excellent communication skills.
• Detail oriented.

Responsibilities

• Maintain and organize the calendar for the NYC team.
• Plan travel and meetings well into the future to optimize the team’s time.
• Coordinate scheduling with stakeholders and staff for meetings and lobby days.
• Ensure coordination between multiple principals and offices.
• Draft correspondence, answer phones, coordinate mailing and inquiries from internal/external sources.
• Provide logistical support for client meetings and internal team meetings.
• Coordinate travel itineraries accurately and promptly.
• Manage confidential materials and electronic filing in the online database.
• Prepare and assemble reports and publications as appropriate.
• May manage and implement special projects as assigned.

Skills

Bilingual Spanish

Admin experience

Calendar management

MS Office

Communication

Detail oriented

Job description

BILINGUAL SPANISH ADMINISTRATIVE ASSISTANT/RECEPTION OPENING - $26/HR

*THIS POSITION IS A 3 MONTH CONTRACT COVERING FOR A LEAVE, POSSIBLE CHANCE FOR EXTENSION *

*OPPORTUNITY TO WORK FOR ONE OF THE LARGEST CONSULTING/GOVERNMENT AFFAIRS FIRMS IN NEW YORK *

*MONDAY - FRIDAY 9AM-5PM *

*NYC, NY (IN OFFICE ONLY)*

*$26/HR*

Job Description

The Scheduling & Office Services Coordinator is responsible for providing scheduling and office support in a very fast-paced environment. This position plays a significant role in the day-to-day operations of the office, and the scheduling logistics. It is the scheduler's responsibility to ensure that the team's time is used efficiently and effectively; that they are well prepared for all meetings; and that all commitments made are kept for follow up by the appropriate staff. This individual must coordinate and update schedules throughout the day. This person is constantly in public view, and they must be able to professionally represent the company.

Qualifications

• 2 years of administrative experience/reception experience
• Microsoft Office proficiency
• Calendar management experience
• Excellent communication skills
• Detail oriented

Job Responsibilities

• Maintain and organize the calendar and meetings for the NYC team.
• Map out travel, client and new business meetings far into the future to best leverage the NYC team's time.
• Interact with stakeholders in relation to scheduling, planning and staffing of meetings, client lobby days, and gatherings, as appropriate.
• Ensure coordination between multiple principals and offices.
• Draft correspondence, answer phones, coordinate mailing and handle inquiries and requests from internal and external sources.
• Provide logistical support for client meetings and lobby days, as well as internal team meetings.
• Coordinate the accurate and timely assembly of travel itineraries.
• Manage, maintain, and organize confidential materials including a filing system of electronic materials in an online database.
• Prepare and assemble reports, documents and other publications, as appropriate.
• May manage and implement special projects, as assigned.

Job Type & Location

This is a Contract position based out of New York, NY.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Sep 2, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.