Administrative Assistant — 25h/wk, NYC (Remote Saturdays)

Globalclassifieds; New York (NY); Hybrid; USD 42,000 - 52,000; Part time

Job summary

Globalclassifieds in New York City is seeking a reliable Administrative Assistant to support daily office operations. You will handle calls, messages, candidate communications, emails, and data entry while keeping records up to date.

Ideal candidates are organized, professional, and comfortable working in a fast-paced environment. The role includes scheduling interviews and coordinating communications, with a mix of in-office and remote tasks.

Qualifications

• Excellent phone and communication skills.
• Professional and friendly demeanor.
• Experience with outbound calls and texting.
• Strong organizational skills and attention to detail.
• Proficient with email communication.
• Experience using Google Workspace (Docs/Sheets/Calendar).
• Ability to multitask in a fast-paced environment.
• Previous administrative or office experience preferred.

Responsibilities

• Answer incoming phone calls and direct inquiries.
• Take accurate messages and follow up as needed.
• Call and text candidates with employment opportunities.
• Respond to emails and assist with general correspondence.
• Maintain candidate records and update information in company systems.
• Schedule interviews and coordinate candidate communications.
• Provide general administrative support to the office team.
• Assist with data entry and other clerical tasks.

Skills

Phone skills

Communication

Organizational skills

Multitasking

Email proficiency

Tools

Google Workspace

Job description

Administrative Assistant Needed - admin / office - administrative job employment

We are seeking a reliable, organized and professional Administrative Assistant to join our busy staffing office in New York City. This role is ideal for someone who enjoys communicating with people, staying organized and supporting daily office operations.

Responsibilities:

-Answer incoming phone calls and direct inquiries appropriately

-Take accurate messages and follow up as needed

-Call and text candidates who have expressed interest in temporary employment opportunities

-Respond to emails and assist with general correspondence

-Maintain candidate records and update information in company systems

-Schedule interviews a and coordinate candidate communications

-Provide general administrative support to the office team

-Assist with data entry and other clerical tasks as assigned

Qualifications:

-Excellent phone and communication skills

-Professional and friendly demeanor

-Comfortable making outbound calls and sending text messages

-Strong organizational skills and attention to detail

-Proficient with email communication

-Experience using Google Workspace (Google Docs, Google Sheets, Google Calendar)

-Ability to multitask and work in a fast-paced environment

Previous administrative or office experience preferred

If you are dependable, detail-oriented, and enjoy working with people, we'd love to hear from you.

Schedule is 5 days a week, must work Saturday (Saturday’s can be remote). 12pm - 5pm (25 hours a week)