Administrative Assistant - 2000159

Catholic Charities of New York; New York (NY); On-site; USD 23,000 - 27,000; Full time

Job summary

Catholic Charities of New York is seeking an Administrative Assistant - HomeBase to support the Site Supervisor and staff in the Eviction Prevention department. The role involves clerical tasks, data maintenance, and coordinating office operations within NYC.

Typical hours are 9:00 AM to 5:00 PM, Monday through Friday, with potential overtime to meet deadlines. Bilingual English/Spanish is preferred, and the salary ranges from $17.05 to $19.25 per hour for a full-time, non-exempt position.

Qualifications

• HS Diploma, some college preferred, and/or minimum 3 years of related experience.
• Bi-lingual English/Spanish preferred.
• Excellent interpersonal and communication skills; and strong organizational skills.

Responsibilities

• Picks up emergency assistance checks from the HRA Job Centers, the main office, and all of the HPP sites. Delivers checks to different sites.
• Maintain updated employee and client lists with final outcomes and other statistics.
• Prepare computerized program reports.
• Handle special projects assigned by the Supervisor.
• Develop and maintain filing system.
• Coordinates orders for office supplies.
• Handle phone calls and correspondence.
• Maintain calendar and appointments on computer.
• Prepare and disburse minutes of meetings.
• Attend Department and Program meetings as directed.
• Provides support to the Supervisor with other projects as assigned

Skills

Interpersonal skills

Communication skills

Organizational skills

Education

HS Diploma

Some college

Minimum 3 years of related experience

Job description

Job Title: Administrative Assistant - HomeBase

Reports to: Assistant Program Director or Program Director

Department: Eviction Prevention

FLSA Status: Full Time,Non-Exempt

Supervisory Responsibilities: Yes: ____ No: ___X ____

Salary: $17.05-$19.25 per hour

Summary: This position will assist the Site Supervisor and other staff by performing administrative and clerical functions.

Duties and Responsibilities

1. Picks up emergency assistance checks from the HRA Job Centers, the main office, and all of the HPP sites. Delivers checks to different sites.

2. Maintain updated employee and client lists with final outcomes and other statistics.

3. Prepare computerized program reports.

4. Handle special projects assigned by the Supervisor.

5. Develop and maintain filing system.

6. Coordinates orders for office supplies.

7. Handle phone calls and correspondence.

8. Maintain calendar and appointments on computer.

9. Prepare and disburse minutes of meetings.

10. Attend Department and Program meetings as directed.

11. Provides support to the Supervisor with other projects as assigned

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday. Additional hours may be required to meet program deadlines, or client needs.

Working conditions and physical demands required

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• To conduct home visits and outreach within NYC at least 50% of the time, individuals will use public transportation or traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.
• Ability to work with the public.
• Ability to position boxes/items at different levels that weigh up to 25 lbs.
• Remain stationary at a workstation and use a computer at least 50% of the time.
• Potential to carry a laptop to offsite work locations.

Qualifications

Education and/or experience required

• HS Diploma, some college preferred, and/or minimum 3 years of related experience.
• Bi-lingual English Spanish preferred.

Skills, Licenses, and/or competencies required

• Excellent interpersonal and communication skills; and strong organizational skills.

Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.