Administrative Assistant (Apollo)

Children's Rescue Fund; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Children's Rescue Fund seeks an organized Administrative Office assistant to handle clerical tasks and serve as the first point of contact. You will manage calendars, handle phone communications, and support various program needs in the New York City area.

The role requires bilingual English/Spanish abilities, accurate typing (50 wpm), discretion with confidential information, and strong interpersonal skills to support staff and clients effectively.

Qualifications

• High School Diploma or GED required.
• Minimum two years of secretarial/clerical responsibilities.

Responsibilities

• Perform clerical duties including typing, filing, calendar maintenance, and scheduling.
• Utilize DHS CARES to complete bed management, admissions, discharges, and transfers.
• Assist with facility billing, audits, and reconciliation using CARES.

Skills

Bilingual English/Spanish

Typing 50 wpm

Interpersonal skills

Time management

Detail-oriented

Office software

Education

High School Diploma or GED

Tools

MS Office

Outlook

Excel

PowerPoint

Adobe

Job description

PRIMARY FUNCTION/PURPOSE:

The incumbent will be responsible for administrative functions associated with the Administration Office. The individual will function in many instances as the first point of contact with the program, and therefore, must possesexceptional telephone manners,interpersonal skills, and above all apositive attitude.

PRIMARY RESPONSIBILITIES:

• Responsible for all clerical duties up to and including typing, filing, calendar maintenance, meeting schedules and telephone communications.
• Utilizing the Department of Homeless Services (DHS) - Client Assistance and Re-housing Enterprise System (CARES) complete Facility Bed Management, Client admissions, discharges, and transfers discharges.
• Assist with Facility Billing, Audits, Reconciliation, etc. using the DHS CARES System.
• Prepares and completes report.
• Maintain up-to-date and current filing system for the program.
• Maintain daily school attendance with the assistance of the Department of Education Representative.
• Orders supplies and tracks distribution of supplies.
• Assist staff as needed with filing, etc.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Graduate and/or G.E.D.
• Minimum of two (2) years secretarial/clerical responsibilities.
• Ability to communicate in English and Spanish [Bi-lingual].
• Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute.
• Utilize goodjudgment and discretion inthehandlingofconfidentialinformation.
• Mustbedetailoriented, highly organized,andcanworkindependently.
• Abilitytomanagemultipleandshiftingprioritieswithstrongfollow-upskills.
• Excellentprojectmanagement,timemanagementandpresentationskills.
• Excellentoralandwrittencommunication skills coupledwithstronginterpersonalskills.
• ProficientinMSOffice,Outlook,Excel (intermediate to advanced level),PowerPoint,andAdobe.

OTHER REQUIREMENTS:

• May be required to work long hours and a varied schedule.
• Travelling throughout various locations in the New York City area.
• Lifting and moving objects weighing up to 30 pounds several times a week.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement - Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.