Administrative Assistant 2 (Local Government)

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 38,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania, Lackawanna County Office of Youth and Family Services, is seeking an Administrative Assistant 2 to support daily operations and provide essential clerical duties for a busy county agency. The role emphasizes confidentiality, accuracy, and collaboration with county offices.

You will direct clerical tasks, coordinate workloads, and ensure timely handling of purchasing, personnel, and payroll matters.

Qualifications

• One year of staff assistant experience in a large organization.
• Graduation from a four-year college or university, or equivalent combination of experience and training.
• Must meet PA residency requirements.
• Background and drug screening will be required.

Responsibilities

• Clerical leadership: Direct and oversee clerical staff while coordinating daily workload priorities.
• Work coordination: Manage distribution of assignments and monitor progress to meet operational needs.
• Department collaboration: Communicate with agency and county offices on purchasing, personnel, and payroll matters.
• Personnel liaison: Review job postings and requisitions while serving as contact for the State Civil Service Commission.
• Record management: Maintain confidential personnel files and support tracking of time and payroll changes.

Education

Bachelor's degree or higher

Job description

THE POSITION

If you are passionate about making a meaningful impact in the lives of children and their families, consider joining Lackawanna County Office of Youth and Family Services as an Administrative Assistant 2. This role offers a unique opportunity to contribute to the well‑being of the community while ensuring that every day at work is filled with purpose and fulfillment. By becoming part of our dedicated team, you will play a crucial role in enhancing the lives of those we serve, providing support and resources that can lead to positive change. Do not miss the chance to be a part of something truly rewarding.

DESCRIPTION OF WORK

This position supports the agency by providing essential administrative and clerical assistance every day. It plays a central role in keeping operations organized, efficient, and responsive. As an Administrative Assistant 2, you will perform the following duties:

• Clerical Leadership: Direct and oversee clerical staff while coordinating daily workload priorities
• Work Coordination: Manage distribution of assignments and monitor progress to meet operational needs
• Department Collaboration: Communicate with agency and county offices to address purchasing, personnel, and payroll matters
• Personnel Liaison: Review job postings and requisitions while serving as contact for the State Civil Service Commission
• Record Management: Maintain confidential personnel files and support accurate tracking of time and payroll changes

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non‑negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university;or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Lackawanna County. If no eligible candidates who live within Lackawanna County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.
• A conditional offer of employment will require a drug screening.
• This position falls under the provisions of the Child Protective Services Law.
• Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.