Administrative Assistant 2

ERCOT; Taylor (TX); On-site; USD 32,000 - 43,000; Full time

Job summary

ERCOT in Texas is seeking an Administrative Assistant to provide high level support to the Grid Interconnection Department. You will coordinate schedules, plan meetings and interviews, and manage onboarding for engineers.

You will assist management with recruiting, process expense reports, and handle data with confidentiality. A high school diploma or GED is required, with proficiency in Microsoft Office and a willingness to learn ERCOT policies.

Qualifications

• High School Diploma or GED required.
• Proficiency in Microsoft Office Applications required.
• Administrative support experience preferred.

Responsibilities

• Provides high level administrative support to Grid Interconnection Department
• Coordinates department schedules, plans meetings, interviews, team lunches
• Maintains processes and procedures for management and engineering staff
• Monitors help request inbox and routes requests to appropriate support teams
• Facilitates onboarding activities for new engineers including access requests and initial setup of equipment and software
• Assists management with recruiting, screening engineer candidates, and scheduling interviews
• Processes and handles expense reports for assigned departments
• Collects and processes data, coordinates with external and internal data providers
• Maintains high standards of confidentiality regarding privileged information
• Demonstrates proficiency and knowledge in an administrative or technical area
• Works on assignments that are semi-routine in nature and follows established procedures

Skills

Microsoft Office Applications

Education

High School Diploma or GED

Job description

At ERCOT, our diverse and dynamic work environment provides a platform on which employees can work together to build the future of the Texas power grid and wholesale market utilizing the latest technologies and resources.

We encourage you to join our talented, dedicated workforce to develop world-class solutions for today and tomorrow’s energy challenges while learning new skills and growing your career.

ERCOT is committed to fostering inclusion at all levels of our company. It is the cornerstone of our corporate values of accountability, leadership, innovation, trust, and expertise.

We know that individuals with a wide variety of talents, ideas, and experiences propel the innovation that drives our success. An inclusive and diverse workforce strengthens us and allows for a collaborative environment to solve the challenges that face our industry today and in the future.

Job Summary

• Provides high level administrative support to Grid Interconnection Department
• Coordinates department schedules, plans meetings, interviews, team lunches
• Maintains processes and procedures for management and engineering staff
• Monitors help request inbox and routes requests to appropriate support teams
• Facilitates onboarding activities for new engineers including access requests and initial setup of equipment and software
• Assists management with recruiting, screening engineer candidates, and scheduling interviews
• Processes and handles expense reports for assigned departments
• Collects and processes data, coordinates with external and internal data providers
• Maintains high standards of confidentiality regarding privileged information
• Demonstrates proficiency and knowledge in an administrative or technical area. Applies acquired job skills and ERCOT policies and procedures to complete assigned tasks and expand skills.
• Works on assignments that are usually within an area of expertise that are semi-routine in nature. Applies knowledge and understanding to resolve most problems and issues but recognizes the need for occasional deviation from accepted practice.
• Normally follows established procedures on routine work and requires instructions on new and/or complex assignments.
• May provide informal guidance to lower-level colleagues.

EXPERIENCE: Administrative Assistant 1

• No minimum work experience required

EXPERIENCE: Administrative Assistant 2

• Requires minimum 2 years job related work experience in excess of education requirements

EDUCATION

• High School Diploma or GED (Required)
• or a combination of education and experience that provides equivalent knowledge in such fields is required

Skills

• Proficiency in Microsoft Office Applications (Required)

CERTIFICATION

• CAP Certified Administrative Professional (Preferred)

The foregoing description reflects the minimum qualifications and the essential functions of the position that must be performed proficiently with or without reasonable accommodation for individuals with disabilities. It is not an exhaustive list of the duties expected to be performed, and management may, at its discretion, revise or require that other or different tasks be performed as assigned. This job description is not intended to create a contract of employment with ERCOT. Both ERCOT and the employee may exercise their employment-at-will rights at any time.

ERCOT is firmly committed to equal employment for all qualified persons without regard to race, sex, medical condition, religion, age, creed, national origin, citizenship status, marital status, sexual orientation, physical or mental disability, ancestry, veteran status, genetic information or any other protected category under federal, state or local law.

Expected Salary Range

$23 - $31