Administrative Assistant 2

Electric Reliability Council of Texas, Inc.; Taylor (TX); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Job summary

ERCOT in Texas seeks an Administrative Assistant to provide high‑level clerical support for the Grid Interconnection department. You will draft correspondence, schedule meetings, maintain files, and handle confidential information. This role supports onboarding of engineers, coordinates interviews, and processes expense reports.

It requires proficiency in Microsoft Office and a High School Diploma. ERCOT offers a comprehensive benefits package and professional development programs, with

Qualifications

• Proficiency in Microsoft Office Applications is required.
• High School Diploma or GED is required.
• CAP Certification (Preferred)

Responsibilities

• Provide routine clerical and administrative functions, drafting correspondence and scheduling meetings.
• Coordinate department schedules, onboarding activities for engineers, and arrange interviews.
• Process and manage expense reports; maintain files with confidentiality; support recruitment activities.

Skills

Administrative support

Attention to detail

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

At ERCOT, our diverse and dynamic work environment provides a platform on which employees can work together to build the future of the Texas power grid and wholesale market utilizing the latest technologies and resources. We encourage you to join our talented, dedicated workforce to develop world‑class solutions for today and tomorrow's energy challenges while learning new skills and growing your career. ERCOT is committed to fostering inclusion at all levels of our company. It is the cornerstone of our corporate values of accountability, leadership, innovation, trust, and expertise. We know that individuals with a wide variety of talents, ideas, and experiences propel the innovation that drives our success. An inclusive and diverse workforce strengthens us and allows for a collaborative environment to solve the challenges that face our industry today and in the future.

JOB SUMMARY

Provides administrative support for a department. Perform routine clerical and administrative functions such as drafting correspondence, scheduling meetings, organizing and maintaining paper and electronic files, or providing information requested.
Provides high level administrative support to Grid Interconnection Department
Coordinates department schedules, plans meetings, interviews, team lunches
Maintains processes and procedures for management and engineering staff
Monitors help request inbox and routes requests to appropriate support teams
Facilitates onboarding activities for new engineers including access requests and initial set up of equipment and software
Assists management with recruiting, screening engineer candidates, and scheduling interviews
Processes and handles expense reports for assigned departments
Collects and processes data, coordinates with external and internal data providers
Maintains high standards of confidentiality regarding privileged information
Demonstrates proficiency and knowledge in an administrative or technical area. Applies acquired job skills and ERCOT policies and procedures to complete assigned tasks and expand skills. Works on assignments that are usually within an area of expertise that are semi‑routine in nature. Applies knowledge and understanding to resolve most problems and issues but recognizes the need for occasional deviation from accepted practice. Normally follows established procedures on routine work and requires instructions on new and/or complex assignments. May provide informal guidance to lower‑level colleagues.

EXPERIENCE

Administrative Assistant 1 No minimum work experience required
Administrative Assistant 2 Requires minimum 2 years job related work experience in excess of education requirements.

EDUCATION

High School Diploma or GED (Required) or a combination of education and experience that provides equivalent knowledge in such fields is required.

SKILLS

Proficiency in Microsoft Office Applications (Required)

CERTIFICATION

CAP Certified Administrative Professional (Preferred)

The foregoing description reflects the minimum qualifications and the essential functions of the position that must be performed proficiently with or without reasonable accommodation for individuals with disabilities. It is not an exhaustive list of the duties expected to be performed, and management may, at its discretion, revise or require that other or different tasks be performed as assigned. This job description is not intended to create a contract of employment with ERCOT. Both ERCOT and the employee may exercise their employment‑at‑will rights at any time. ERCOT is firmly committed to equal employment for all qualified persons without regard to race, sex, medical condition, religion, age, creed, national origin, citizenship status, marital status, sexual orientation, physical or mental disability, ancestry, veteran status, genetic information or any other protected category under federal, state or local law.

Expected Salary Range: $23 - $31

BENEFITS

ERCOT offers an excellent benefits package, which includes health, dental, vision, life insurance, long/short‑term disability insurance, long‑term care insurance, Section 125 Flexible Spending Account, and a Retirement Savings Plan.
The medical, dental, vision, and quality‑of‑life benefits offered by ERCOT are second to none.
Full‑time employees are eligible to enroll in benefits on the first of the month following the date of hire. Additionally, 401(k) plans are available to help employees plan for the future.

PROGRAMS

The ERCOT Internship Program provides college students the opportunity to develop their skills in a professional work environment. Each intern will receive unique projects and assignments that aim to solve real challenges facing the electric industry. ERCOT internships provide professional learning experiences that offer meaningful, practical work related to each student's desired career path. Eligible candidates should be enrolled in an academic bachelors or post graduate degree program maintaining a GPA of 3.0 or higher.

The ERCOT Engineer Development Program (EDP) is a 12-to-16‑month, self‑paced program geared toward entry‑level engineers looking to start a career in the power industry. Through the program, an EDP Engineer receives one‑on‑one mentoring, specialized training, and exposure to the work performed by each of the engineering groups at ERCOT. The program allows engineers to develop the fundamental skills necessary to reach their full potential while gaining an understanding of the types of engineering work ERCOT has to offer. EDP management supports participants each step of the way as they progress through the program. Upon completion, graduates are placed as full‑time engineers within one of ERCOT’s engineering groups.

The GMS Development Program (GDP) is designed to provide entry‑level and early career professionals with the skills necessary to become successful Power System and Computer Engineers. The program, which is based in ERCOT’s Grid and Market Solutions (GMS) Department, will provide experience in day‑to‑day work and instruction in the fundamentals of electric power systems engineering, grid and market applications, software programming, and IT service and operations management. The GDP offers one‑on‑one mentoring, training, field trips, and special assignments. These assignments allow GDP engineers to become knowledgeable and familiar with the various business areas at ERCOT. The GMS leadership team prepares GDP engineers for a future career at ERCOT in power systems and computer engineering.

The System Operator Development Program (ODP) is intended to combine real‑time daily operations in an exciting work setting to prepare participants with the vital skills necessary to be successful in such a critical position — providing 24x7x365 on-demand support to manage the flow of electric power to more than 26 million Texas customers. If you are new to the industry, this program introduces you to the Bulk Electric System by combining introductory courses with the NERC Certification Exam Preparation Program in preparation to pass the NERC Certification Exam.