Administrative Assistant 2

University of California - San Francisco Campus and Health; San Francisco (CA); Hybrid; USD 125,000 - 150,000; Full time

Job summary

An established industry player seeks an Administrative Assistant 2 to join their dynamic team in San Francisco. This role involves supporting various departments through operational and procedural tasks that require sound judgment and effective communication skills. You'll thrive in a collaborative environment, utilizing your organizational prowess to manage multiple assignments and maintain confidentiality. With a commitment to diversity and excellence, this temporary position offers a unique opportunity to contribute to impactful projects while advancing your career in a prestigious institution. Join us in making a difference in healthcare worldwide!

Qualifications

• 4 years of related administrative experience or equivalent education.
• Ability to communicate effectively with all levels of staff.
• Solid organizational skills and ability to multi-task.

Responsibilities

• Works on operational and procedural assignments requiring judgment.
• Makes recommendations to improve processes and procedures.
• Provides clerical and technical support to various departments.

Skills

Administrative Experience

Communication Skills

Organizational Skills

Discretion and Confidentiality

Problem-Solving Skills

Time Management

Team Collaboration

Education

High School Graduation

Equivalent Combination of Education and Experience

Tools

Microsoft Office

Mac OSX

Windows 7/8/10

Linux OS

ServiceNow

PeopleSoft

Job description

Administrative Assistant 2

F_TEP-Campus Employees

Temporary Employment

84484BR

Job Summary

Covered under University series concept / job specification for classification 4723. Under general supervision works on operational and/or procedural assignments that are moderately difficult, requiring judgment in resolving procedural issues. Makes recommendations to improve processes and/or procedures.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $25.72 - $36.59 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• High school graduation and four years of related administrative experience; or an equivalent combination of education and experience

• Ability to use sound judgment in responding to issues and concerns.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.

• Solid organizational skills and ability to multi-task with demanding timeframes.

• Ability to use discretion and maintain confidentiality.

• Ability to understand, learn, and operationally utilize various Information Technology systems (e.g., MyCores, Bearbuy, MyExpense, HBS, MyReports, Connexxus, Peoplesoft, ServiceNow, PeopleConnect, APRP, Advance, HR Reports).

• Must be a team player and thrive in a collaborative environment with excellent organizational, analytical, and problem-solving skills.

• Ability to work independently and with a team, demonstrate initiative, prioritize assignments, meet deadlines, and problem solve on an ongoing basis.

• Requires verbal and written communication skills, active listening, critical thinking, multi-tasking, and time management skills.

• Familiar with Mac OSX, Windows 7, 8, Windows 10, Linux OS, FreeNAS, and Microsoft Office.

• Follow-through and initiative.

• Ability to complete all tasks with detail and precision.

• Excellent demonstrated record of attendance and reliability.
  

Preferred Qualifications

• Working knowledge of common organization-specific and other computer application programs.

• Minimum of two years of project management and coordinating experience.
  

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

TEP

Job Code and Payroll Title

004723 BLANK AST 2

Job Category

Administrative Support, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Percentage

100%

Location

San Francisco, CA

Campus

Parnassus Heights (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

40 hours per week