Administrative Assistant

Cypress HCM; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An exciting opportunity for an Administrative Assistant 3 with a leading multimedia and creative software company. The role involves calendar management, travel arrangements, expense management, and event planning, requiring strong organizational skills and advanced proficiency in Microsoft Office.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 6+ years of experience as an Administrative Assistant in a high-tech organization.
• Advanced proficiency in Microsoft Office and familiarity with expense-reporting software.

Responsibilities

• Coordinate and schedule meetings across global time zones.
• Plan and arrange corporate travel and meetings.
• Process business expense reimbursement requests.

Skills

Time Management

Organizational Skills

Flexibility

Tools

Microsoft Office

Navan

Slack

Concur

Job description

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This range is provided by Cypress HCM. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $40.00/hr

Direct message the job poster from Cypress HCM

We have an exciting opportunity for an Administrative Assistant 3 with the top leading multimedia and creative software company in the world, using cutting-edge tools and technologies, including industry-leading AI and creative software, empowering millions of users to achieve their creative and business goals.

Responsibilities:

• Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
• Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, and arranging accommodations for both domestic and international travel.
• Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
• Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and team-building activities.
• Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.
• Office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.
• On-Site Support: Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office.
• Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants.

Skills and Experience:

• 6+ years of experience as an Administrative Assistant within a high-tech organization.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible, embrace change, and manage uncertainty in a fast-paced environment.
• Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.

Compensation:

• Up to $40.01 per hour.

Referrals increase your chances of interviewing at Cypress HCM by 2x.

Additional Inferred Benefits:

Medical insurance

Vision insurance

401(k)

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