Administrative Assistant 2

Holland America-Princess (Holland America Dawson City Inn); Juneau (AK); On-site; USD 42,000 - 64,000; Full time

Job summary

The Alaska Department of Fish & Game, Division of Commercial Fisheries, in Douglas, Alaska, seeks an Administrative Assistant 2 to support personnel, payroll, recruitment, and procurement.

You will adapt internal processes to changing needs, manage priorities, and collaborate with administrative staff to ensure essential tasks are completed efficiently and accurately. A valid driver’s license is required.

Qualifications

• Six months of entry-level technical experience in administrative areas such as HR, accounting, administration, or procurement.
• One year of advanced-level clerical experience or combination of post-secondary education and experience as described.
• One year of post-secondary education (32 semester hours or 48 quarter hours equals 1 year).
• Two examples: experience with reports, audits, or purchasing documentation; knowledge of state procurement processes.

Responsibilities

• Provide day-to-day administrative support including personnel, payroll, recruitment, and procurement.
• Adapt internal processes to meet division needs and respond to changing priorities.
• Collaborate with administrative staff to ensure tasks are completed accurately and timely.
• Maintain organized records, manage emails, and track workflows across programs.
• Assist with policy interpretation and communication to staff as needed.

Skills

Word processing

Spreadsheet creation

Verbal communication

Written communication

Organization

Critical thinking

Adaptability

Team collaboration

Education

Post-secondary education (1 year)

Job description

Job Description

This position is open to Alaska Residents only.

Please check our

residency definition

to determine if you qualify.

The Alaska Department of Fish and Game, Division of Commercial Fisheries is recruiting

for an Administrative Assistant 2 located in Douglas, Alaska!

What You Will Be Doing:

The Administrative Assistant 2 is responsible for the day-to-day administrative duties within the Southeast Region in Douglas, supporting throughout Southeast Alaska. It provides administrative support in personnel, payroll, recruitment, procurement, and adapting internal processes to meet the division's needs. There are no average days - you must be able to adapt to shifting priorities quickly, manage constant interruptions, adapt to frequent change in policy and procedures, and collaborate with other administrative staff to ensure necessary tasks are completed.

Our Mission, Values and Culture:

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

Benefits of Joining Our Team:

The Southeast Administrative Section is a highly effective team of professionals who strive to produce quality work, allowing the division to accomplish its important mission. This position offers great learning opportunities, varied and interesting work, and a fun and innovative team.

You can expect a 37.5 hour work week, 13 paid holidays and personal leave accrual. The general office hours are 8:00am to 4:30pm, but there is flexibility in establishing your regular hours around core business hours.

The Working Environment You Can Expect:

This position is located at 802 3rd Street in Douglas, Alaska, in the Douglas Island Building, surrounded by beautiful channel views, nearby walking trails, and Savikko Park. The work environment consists of a bright, open office with large windows and individual cubicles.

Who We Are Looking For:

Please detail your experience in your application packet for the below competencies/knowledge, skills, and abilities:

Skill in using computer software programs to maintain staff information such as word processing, spreadsheet creation and maintenance, as well as the ability to learn state and department proprietary computer systems.

Ability to comprehend, interpret, apply, and explain policies and procedures, bargaining contracts, rules, and instructions.

Able to establish and maintain cooperative working relationships with staff and communicate effectively verbally and in writing.

Ability to remain organized with projects, email management, and trackers; thorough when performing work and display high level of effort and commitment towards performing work.

Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

To view the general description and example of duties for an Administrative Assistant 2 please

go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Special Note:

A valid driver's license is required.

Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of entry-level technical experience include:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
• Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Additional Required Information

REQUIRED DOCUMENTS

If selected, please provide the following at the time of the interview:

• Transcripts if used to meet minimum qualifications, (unofficial copies are acceptable).
• Copies of the last two evaluations or two letters of recommendation from a current or past employer.
• Three professional references with current contact information (phone number or email address).

A cover letter is NOT required for this position.

Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full