Administrative Assistant - 10.5 Month

Jacob Poole; Addison (IL); On-site; USD 30,000 - 42,000; Full time

Job summary

Jacob Poole High School in Addison, Illinois is seeking an Administrative Assistant for a 10.5 month term. The role reports to a supervisor and requires strong Microsoft Office skills, data entry, and organizational abilities.

The position involves answering phones, filing, data input in multiple software systems, invoicing support, meeting coordination, and producing reports and handbooks. Proficiency with 10-key and ability to lift 40 lbs are noted in the qualifications.

Qualifications

• High school diploma and experience in a professional office setting.
• Strong MS Office skills and ability to handle office equipment.
• Accurate 10-key data entry and organizational multitasking.
• Self-starter with good communication and independence.

Responsibilities

• Answer phones, receive messages, and respond to inquiries by staff and patrons.
• File and sort paperwork; input data for recordkeeping.
• Produce brochures, handbooks, flyers and meeting agendas.
• Type letters and prepare reports; distribute information internally and externally.
• Schedule meetings and coordinate supplies; take minutes.

Skills

Microsoft Office

Data entry

Organizational skills

Independent work

Phone skills

Education

High school diploma

Tools

10-key calculator

Office equipment

Job description

Administrative Assistant - 10.5 Month

Jacob Poole High School Location - Addison, Illinois Open in Google Maps

Job Details

Job ID: 5470607

Application Deadline: Posted until filled

Posted: Mar 25, 2024 6:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION DESCRIPTION

POSITION TITLE: Administrative Assistant, 10.5 month

FLSA: Non-Exempt

REPORTS TO: Supervisor

TERMS OF EMPLOYMENT: 10.5 month employment with benefits as specified in the Classified Agreement.

QUALIFICATIONS:

• High school diploma
• Experience working in a professional office setting.
• Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)
• Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
• Use a 10-key calculator and be highly accurate with numbers.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously.
• Self-starter; able to work independently.
• Strong telephone and interpersonal communication skills.
• Ability to lift 40 lbs. to shoulder height occasionally.

ESSENTAIL JOB FUNCTIONS:

• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork.
• Input data for recordkeeping in multiple software systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and/or draft letters of correspondence.
• Maintain and order supplies; organize storage areas.
• Process invoices, track expenses, and produce expense reports.
• Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.

OTHER JOB FUNCTIONS:

• Maintain confidentiality.
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Work additional hours or overtime as directed.
• Other duties as assigned by supervisor.

Position Type: Full-Time

Job Requirements

Contact Information

• None assigned
• Email: [e-mail]

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