Administrative Assistant 1

utoledo.edu; Toledo (OH); On-site; USD 22,000 - 32,000; Full time

Job summary

The University of Toledo seeks an Administrative Assistant 1 to support the Medicine department. The role provides essential administrative support, maintains calendars, prepares correspondence, and assists management with routine duties.

A High School diploma is required; secretarial experience and strong MS Office skills are essential. Candidates should type 60 WPM and work well independently and in a team.

Qualifications

• High School diploma or equivalent is required.
• Previous secretarial experience is preferred.
• Must type 60 WPM with accuracy.
• Proficiency with Microsoft Office applications (MS Word, Excel, Access, Outlook, Adobe, calendar).
• Strong organizational and time-management skills.

Responsibilities

• Provides administrative support to management and the department.
• Relieves supervision of routine and non-routine administrative duties.
• Prepares correspondence and reports; maintains calendars.
• Monitors budget expenditures for the department and resolves administrative problems.
• Acts as liaison between the department and other university offices and affiliates.

Skills

Typing 60 WPM

Microsoft Word

Excel

Access

Adobe

Outlook

Calendar

Organization

Education

High School diploma or equivalent

Job description

Title: Administrative Assistant 1

Department Org: Medicine - 107570

Employee Classification: B1 - Classif'd Full Time AFSCME HSC

Bargaining Unit: AFSCME HSC

Primary Location: HSC C

Shift: 1

Start Time: 8:00AM End Time: 4:30PM

Posted Salary: Starting at $19.52

Job Description

Provides administrative support in a diverse range of functional to support management and facilitates the daily work. Assist in program or departmental direction by relieving supervision of routine and non-routine administrative duties. Provides information, prepares correspondence and reports, maintains calendars, monitors budget expenditures for the department, resolves administrative problems and/or make recommendations on course of action.

Minimum Qualifications

• High School diploma or equivalent is required.
• Previous secretarial experience is required, preferably in same or similar specialty of the department.
• Departments might require additional specialty knowledge (faculty or student affairs, medical terminology, HIPAA, privacy and compliance regulations knowledge, etc).
• Strong organizational and time-management skills is required.
• Proficiency with Microsoft Office applications (MS Word, Excell, Access, Adobe, Outlook, calendar, etc).
• Other department-specific specialty applications knowledge might be required.
• Must be able to type 60 WPM with accuracy and minimal errors.
• Must be exceptionally organized, a self-starter and highly motivated.
• Professional, dependable, and able to work independently and as part of a team.

Communication and other skills:

• Must have excellent telephone and interpersonal skills. Must be able to function under stress and maintain professional image.
• Must be able to function as a liaison between the department and other University departments, affiliates and community

Conditions of Employment

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [e-mail] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.